Introducing affinity 4.0™: full document lifecycle management from within Outlook

In May, we’ll be launching affinity 4.0™, the culmination of a range of important enhancements to our native Outlook email filing and management solution.

The new release adds rich document management capabilities, combining the ease and immediacy of Outlook with full use of existing document management systems. The result? A big boost to productivity, via swift content access and improved collaboration, and more consistent use of document repositories.

Repstor affinity 4.0 supports the full document lifecycle, in addition to emails. Document version comparison, and filing against non-core or older projects, is easy and intuitive. Content searching is much faster too, even across old archives.

As Repstor users have come to expect, the new functionality matches the immediacy and easy user experience of Outlook. With affinity 4.0, we provide instant access to recent information, plus the ability to search and bring content directly into Outlook, irrespective of whether it is online.

With the ability to promptly locate and access millions of emails and documents, teams can progress tasks more efficiently.

Key features at a glance:
• Improved synchronisation
• Enhanced document version control
• Better online access to content
• Sophisticated server search, with results presented natively within Outlook
• Improved caching: more flexible cache expiry

About Repstor affinity
Repstor affinity is the only truly native SharePoint Outlook integration delivering both online and offline access to content. In addition to SharePoint, it fully supports content stores and file shares including M-Files, Microfocus Content Manager (previously HP Content Manager / TRIM), Opentext eDocs, Dropbox, Box, iManage Work®, Meridio, HiqhQ, Dynamics CRM and more.

To find out more about affinity 4.0 contact

Make content search even Qwickr: a new Transform Data tool

Repstor’s mission, along with our partners, is to make content management and compliance as easy and intuitive as possible, driving benefits without disrupting the way people work.

So it’s great news that Transform Data has integrated its new Qwickr rapid content search tool with Repstor Affinity.

Qwickr enables users of our products to quickly locate or point colleagues to specific shared content, making it even easier to get on with the task in hand, from within Outlook.

It’s ideal for any team using Office 365, SharePoint or OneDrive for Business to save content.

Key features include:

• Instant previewing of commonly-used file types;

• Fast & unique preview functionality for emails;

• Special Grid View to filter, sort and group result sets;

• Full Microsoft Office integration to instantly open and edit files from search results or set/adjust document properties;

• The ability to save personal search actions for easy re-use;

• The ability to define and deploy specific company or departmental searches (Such as Contracts that are about to expire or Claim overviews);

• Re-run your searches since a specific time to instantly see what has changed in a specific period;

• Full support of SharePoint Search Scopes;

• Easy sharing of search results with colleagues via email.

Qwickr can also be configured to meet specific user requirements.

Commenting on the value of this targeted new search facility, Alan McMillen, Repstor’s CEO, said, “Transform Data shares our mission to make information workers’ lives easier and more productive, and Qwickr is the perfect example of this in action.”

“Being able to instantly find and point colleagues to specific content will save teams a lot of time and deter users from endlessly re-sending email attachments.

“This in turn will bring down the storage and network burden, and the risk of content duplication or the wrong versions of documents being called into play.”

To find out more, visit

McAllister Olivarius deploys Repstor technologies for flexible matter management

Belfast, December 18th , 2018Repstor, the ECM software and matter management specialist, today announced that international law firm McAllister Olivarius has selected its affinity™ and assist™ solutions, to provide direct filing of case-related emails in SharePoint Online from Outlook.

The firm had migrated its office productivity, document management and collaboration tools to the cloud, adopting Microsoft SharePoint Online within Microsoft Office 365 (O365) as its new standardised application platform. However, McAllister Olivarius needed a way of organising and filing case related documents and emails.

This meant introducing a complete and reliable record of all correspondence, all retained in – and easily accessible from – a single central place. Repstor provides this platform and extends the powerful collaboration capabilities of Microsoft Office 365/SharePoint with a matter-centric collaboration and document management solution for legal matter management.

“Repstor has a very stable product which I can see becoming the de facto option for legal matter management in SharePoint Online,” explains Honza Cervenka, IT project manager, McAllister Olivarius. “The experience feels very familiar and intuitive to users, and the software is highly versatile. It’s also backed up by a great level of local support.”

An early trial confirmed that Repstor affinity and assist were a good fit, and supplemented SharePoint Online’s built-in browser interface well. The solution was deployed rapidly, thanks to Repstor’s specialist product consultants.

Next, the firm is due to trial Repstor’s mobile solution and Honza is enthusiastic about the potential for McAllister Olivarius team members to use Repstor’s email filing and access capabilities on the move: “As we are an international firm, our fee earners travel a lot, so having the ability to file case-related correspondence between locations will be invaluable in keeping our lawyers productive and in the loop,” adds Honza.

“We are delighted that another international law firm is benefitting from the flexibility, security and ease-of-use provided by Repstor,” comments Sheila Gormley, Global Head of Repstor’s Legal Solutions Division. “It further demonstrates how we are disrupting the market in legal matter management, allowing McAllister Olivarius to fully benefit from the wider suite of Microsoft’s cloud offerings.”

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New Partnership with M-Files Brings in New Business for Repstor

  • As an M-Files Certified Application Partner, Repstor has secured several new customer wins
  • Repstor will sponsor and present at M-Files’ upcoming partner conference

Belfast, May 8th , 2018 – Repstor, the ECM adoption company that helps businesses exploit their ECM investments, has today announced a strategic partnership with intelligent information management solution provider M-Files and reports a series of new early customer wins.

Repstor has been awarded Certified Application Partner status by M-Files. Through the technology alliance, it has integrated the M-Files Intelligent Information Management system within its Repstor affinity™ Outlook plugin, adding email management and making it second-nature for Outlook-centric workers to keep storing key documents and associated communications to the M-Files system – even when users are on the move.

Noting the appeal of the tight integration between the two platforms, Dr. Petri I. Salonen, Americas General Manager at Repstor, said, “If people have to take special actions to keep content organised, it can jar with the way they instinctively want to work. Yet, without every user storing files in the right places, things can unravel quickly. Repstor addresses this issue directly, using software that companies have already invested in.”

Meanwhile IT decision-makers can reap additional returns from their existing investments in both Microsoft and M-Files software, knowing this is now driving more efficient, standardised working practices and more controlled and effective collaboration.

Since forming the technology alliance, Repstor has agreed to sponsor and speak at M-Files’ annual Global Partner Conference, taking place from May 29-June 1st in Miami, Florida.

About Repstor

Founded in 2012 and headquartered in Belfast, Repstor helps companies exploit their ECM investments.

Repstors’ founders have deep heritage and experience in Microsoft and ECM technologies uniquely equipping them to deliver world-class integration technologies that transform user adoption and acceptance of SharePoint, M-Files and other popular content stores.

Our world-class suite of products based on integrations of these established platforms to our case management and legal matter management solutions, underpin the success of many organisations including Eversheds Sutherland, gunnercooke, ForFarmers, Pentland Brands, Value Retail , Boels Zanders Advocaten and Brose Group.

More at and on Twitter @Repstor1.

Want to know what Repstor could do for you? Fill in the form below NOW:

M-Files Outlook Integration

Email Management with M-Files and managing your M-Files™ ECM content from within Outlook. The M-Files Outlook integration

The affinity™ M-Files Outlook integration provides users with easy access to their M-Files ECM repository through the Microsoft Outlook interface for email filing, and supporting Outlook centric workers working with M-Files content within Outlook.

The M-Files Outlook integration provides brings M-Files content into the Outlook UI by exposing M-Files views as folder structures in the Outlook navigation panel, retaining the Outlook way of working with the list panel, preview panel and Navigation Panel all used to work with content.

Benefits of M-Files Outlook integration:

Ease of connection to M-Files views can be easily searched for and chosen to add to the Outlook navigation (easy setup)
Advanced Filing with the Repstor assist add-on, provides suggested filing locations for email and documents and also provides Luggage Tag functionality to ensure important email conversations are automatically or semi-automatically captured.
Easy to use client providing easy and efficient access to M-Files ECM repository content for users from Outlook
Full fidelity for filed Email means users can work with filed email exactly as they can with items in their inbox (forward/reply/order/filter/search and many other Outlook features are supported)
Provides a rich Outlook interface for both legacy and new systems in parallel giving users access to multiple systems at the same time
Access M-Files ECM content within views rendered as a folder hierarchy in Outlook – available on and offline. Repstor affinity M-Files ECM connector is a full offline client, providing access, addition and editing while offline. This allows users to have browsing capability of content in the M-Files repository both online and offline
Add Files or Emails to M-Files ECM from Outlook: Users can file content from Windows Explorer, Outlook folders and similar applications to M-Files locations through Repstor affinity’s Quick File functionality or drag and drop.
Use Repstor affinity to copy or transfer documents between existing/legacy repositories and the M-Files repository.

Repstor is an M-Files CAP Partner

Get in touch with us to book a demo of our multiple repository support

Find out more about Repstor affinity™

Major Energy Industry Regulator turns to Repstor to deliver a Robust Compliance Control Platform using SharePoint

Document management is critical to this not-for-profit organisation’s everyday activities.

If energy suppliers are found not to comply with the agency’s rigorous standards, it must take action – creating, collating and processing legal documents, evidence, settlement agreements and so on. In a given year, the authority might handle around 1,000 cases. Read this anonymised case study where Repstor affinity turns SharePoint into a robust document management, collaboration and compliance control platform for a major energy industry regulator.

Click HERE to read the full case study. 

Want to know more about how Repstor can help you? Fill out the form below NOW and one of our team will be in touch with you shortly.

Repstor affinity reduces Outlook PST storage & enhances SharePoint collaboration at global automotive supplier Brose

Brose is a large global automotive supplier. Its mechatronic systems for doors, seats
or electric motors and drives can be found in every second new vehicle around the
world today. The company, which is over a century old and is still family owned today,
employs more than 25,000 people across 60 locations in 23 countries.

Brose depends on IT to enable dispersed global teams to collaborate on customer projects.
It means it can field the right knowledge experts without any concerns about location.
The company has 15,000 Microsoft Office users internationally, Exchange mailbox servers sited
in Europe, Asia and North America, and a central SharePoint farm located in Germany.

Despite having central file shares and SharePoint collaboration portals, Brose’s project teams were
defaulting to email to hold and retrieve project-related information and documents, in the form of Outlook
personal folders (PST data files). A lot of time could be spent locating the latest version of content, and the
over-reliance on PST files located on the local network was consuming a lot of expensive storage. Also, if
users were unavailable or left the company, there was no easy way to get at the information held in their
email folders.

Click HERE to read the full case study. 

Want to know more about how Repstor can help you? Fill out the form below NOW and one of our team will be in touch with you shortly.

Repstor to Exhibit and Speak at Europe’s Largest Law Expo – London Law Expo 2017

The company prepares to launch a new campaign to help Law Firms exploit Office 365 for Matter Management

September 29th, 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has today announced that it is participating as an exhibitor and speaker at this year’s London Law Expo 2017.

This year’s event is being held at Old Billingsgate on October 10th and sees the amalgamation of the London Law Expo and the European Legal Security Forum. The event features 6 presentation stages, 70 expert speakers, 80 exhibitors and an estimated 2,000 visitors from the world of legal practice management, technology and IT security.

Repstor and strategic customer and partner, Eversheds Sutherland, join a line-up of world class speakers to present at 2PM on the Technology Hub stage. The talk entitled, ‘Exploiting Office 365 for Matter Management’, will be presented jointly by Eversheds Sutherland’s Graham Richardson and Repstor’s Sheila Gormley.

Repstor will launch its Office365 for Matter Management campaign featuring its new white paper ‘7 Indisputable Reasons to use Office 365 for Matter Management’. London Law Expo delegates are invited get their complimentary copy from stand A24 or download a PDF here.

CTO of Repstor Fergus Wilson added:

“Office 365 is an existing resource most firms have already invested in, and many of its capabilities are inherently superior to those of dedicated matter management systems. This is largely due to the huge investment Microsoft has made in Office 365, added to the vast ecosystem of Microsoft software partners which are enhancing Office 365 all the time with new, specialist features and integration options.”

Fergus continues, “Our latest campaign will help firms to make the case for selecting Office 365 for complete matter lifecycle management – a move that law firms ranging from large international practices like Eversheds Sutherland to challenger firms like gunnercooke have already made.”

Drop by stand A24 to discuss how Repstor can transform your firms’ SharePoint and Office 365 adoption.

Hymans Robertson – a Repstor Success Story

Barry Smart, IT Director at leading pensions, benefits, and risk consultancy Hymans Robertson, joins CompanyNet on stage at the AIIM Roadshow to talk about their newly implemented Client Information Management (CIM) system (underpinned by Repstor) which has transformed the way they record, manage and use information about their customers, enabling them to better manage the entire customer lifecycle.

Watch the video here

Repstor Marks Business Growth and Expansion by taking up Residence at the Iconic Scottish Provident Building

Repstor moves offices to Belfast’s most prestigious location on Donegall Square and announces a doubling of revenues year on year

July 3rd, 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, is today celebrating its business growth and expansion with an office move to the Scottish Provident Building.

Considered the best location in Belfast city centre, the Donegall Square-located Scottish Provident Building is immediately adjacent to Belfast City Hall and mere steps away from all the best city centre establishments, restaurants, shops and transport links. Repstor will join other resident technology companies including aPriori, Blackduck Software, Unosquare and BDNA.

Repstor, which is approaching its financial year-end, has seen a doubling of revenues over the same period last year for the second year running. The surge reflects increasing demand from global and national brands, which are exploiting Repstor’s ECM adoption technologies to better exploit their investments in ECM platforms like Box, M-Files, OpenText, HP and particularly Office 365 and SharePoint. Further bolstering Repstor’s success are its case and matter management products which are being deployed by several Law firms and legal departments, most notably Eversheds Sutherland, gunnercooke, ForFarmers, Pentland Brands, Value Retail and Boels Zanders Advocaten.

Partnerships too have gone from strength to strength this year. In March the company announced a new partnership with international law firm, Eversheds Sutherland and together launched ES /Unity™ a new matter management solution powered by Repstor at the British Legal Technology Forum in London in March. Built exclusively for the Microsoft SharePoint/O365 platform and offering native integration into Microsoft Outlook, the software has been designed from the outset to be Cloud ready but also have the flexibility to be deployed on client’s own networks if required. Eversheds Sutherland Consulting will focus on project management and working with clients to maximise the business benefits of using legal matter management technology, with Repstor providing the technical software expertise.

Since its launch in March, ES /Unity has attracted global and national attention and its first customers will be announced in the coming weeks.
Among Repstor’s latest high-profile customer wins is a key UK Public sector organisation, a large scale Real Estate organisation, regulatory organisations in the US and EU, a specialist European Insurer and another of the Big 4 consultancies. Eversheds Sutherland, a top 40 Global law firm, deployed Repstor’s custodian for legal™ as its firm-wide matter management solution and German automotive supplier, Brose is also amongst Repstor’s latest new customer acquisitions.

CEO of Repstor Alan McMillen added:

‘We are delighted to have had another very positive year of growth. We have added new products to our suite, launched ES /Unity with Eversheds Sutherland, unveiled a new mobile content management platform and we’re expanding our partner programme. This move to the Scottish Provident building gives us the flexibility and growth to support our future plans and we look forward to welcoming our customers, partners and prospects to visit over the coming months.”

In addition to new customer acquisitions, Repstor has seen deepening technology adoption across existing customers. “Once they’ve seen the impact of our ECM adoption and case/matter management technologies, it’s very common for our clients to want to build on that success through additional ECM innovation,” Alan says. “Often an organisation will start off by incorporating our Outlook integration/Repstor affinity™ into their Office 365 or SharePoint platforms and, when they see the uplift in user interaction and adoption, they’re keen to push things to the next level, increase licences and add on complimentary technologies.”