Salisbury chartered accounting firm Fawcetts selects Repstor as the basis for transforming its working practices

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UK200 Group peer Armstrong Watson gave Repstor for Accounting a rave review, inspiring Fawcetts to look beyond its immediate priority to improve email and document management using Outlook and SharePoint, to a roadmap for broader improvements harnessing Microsoft 365

Belfast, March 24th , 2021 – Repstor, the Microsoft 365-based information management specialist, has announced that Fawcetts, one of Salisbury’s most established chartered firms, has chosen Repstor for Accounting™ to transform its email and document management, and in due course its wider working practices.

Fawcetts is a mid-size accounting firm employing five partners, four client directors and a team of 40 highly-qualified and experienced staff, who provide a range of accountancy services to small businesses from a single office location in central Salisbury.

Although the pandemic increased the urgency around Fawcetts’ digital transformation plans, the firm had been looking for a suitable email and document management solution for several years, but had struggled to find anything “fit for purpose for the 21st century, or for accounting specifically.”

“Despite there being lots of document management solutions out there, we couldn’t find anything that would allow us to retain our existing filing structures and retain control of our own data,” says Fawcetts partner James Hayes.

That was until a peer firm recommended Repstor, which provides comprehensive content management capabilities -optimised for accounting firms – on top of Microsoft 365. James is chair of the Technology & Innovation forum at the UK200 Group of practicing chartered accountants, an active peer network that Fawcetts belongs to. When he sought advice from the network about a suitable and modern DMS, Toby Woodhead, Head of Technology at another accounting firm, Armstrong Watson, suggested Repstor based on his own recent experience.

Armstrong Watson deployed the Repstor for Accounting suite during the pandemic, and its reported benefits are already legendary in accounting circles. “Everyone has heard what they’ve done,” James says. “We had a lengthy and fascinating chat and I was left in no doubt that this was the way we needed to go. We already knew what we wanted but having this ringing endorsement from a firm that we know and trust, confirmed our choice of Repstor.”

Fawcetts had rolled out Microsoft 365 across the firm in 2020, so it made sense to build on this investment. James also wanted to minimise any potential disruption to the team, who, like most of us “groan when new software is introduced.” In both of these contexts, Repstor was the ideal solution.

“The fact that it works with Outlook is the icing on the cake,” James says. “The team won’t have to change the interface they use, or the way they file documents, but seamlessly everything will be stored in and accessed via SharePoint.

“This is a massive opportunity to improve efficiency with very little change to the way people work,” he continues. “Deploying Repstor will have an impact on profitability, improving the speed with which we can deliver, as we’ll be more organised with filing and accessing data. Clients will feel the benefits of that too.”

Fawcetts has been inspired by the broader deployment of the Repstor for Accounting suite at Armstrong Watson and aspires to many of the same applications and benefits.

“Armstrong Watson have a complete solution now – and one that gives them freedom in what they do, which is absolutely key,” James says. “They’re not tied to a particular document management supplier, haven’t had to bend what they do to suit the software, and they can access their data from anywhere: they haven’t surrendered control of their data.

“We can see ourselves doing a lot of the same things that Armstrong Watson have done or plan to do – using Repstor for fuller client engagement management and to manage Teams, for instance. Repstor gives us that roadmap, that power to revolutionise the way we work.”

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Repstor Custodian for Professional Services™

Whether your professional services firm handles audit, tax and advisory services, legal matters, or real estate or building services involving complex contract management, the chances are your teams are experiencing soaring volumes of content that they must track and manage – against a backdrop of strict regulatory requirements.

Repstor Custodian for Professional Services™, used by two of the Big 4 and 50% of the top 10 professional services firms, brings consistency, order and improved traceability to document, email and information lifecycle management using familiar, existing Office 365/SharePoint tools.

Click to find out more. 

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Repstor Mobile: intuitive, accurate filing on the go

With improved mobile connectivity, and more convenient sized mobile devices, today’s information workers are doing a lot more with their business email on the go. But unless team members correctly file messages and attachments at the time, they are creating more work for themselves. When they get back to the office, they will need to remember to go back and find the content again so they can file it to the right repository.

Most mobile email applications are not integrated with content repositories, which means there is no way for workers to file the latest email threads or attachments when out of the office. Their best bet for sharing content with co-workers has been to forward messages, adding to email volumes and version complexity until now.

Repstor Mobile enables intuitive, accurate email and attachment filing from a mobile device – to SharePoint, M-Files, Box and other repositories of choice.

Read The Brochure Here.

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Introducing affinity 4.0™: full document lifecycle management from within Outlook

In May, we’ll be launching affinity 4.0™, the culmination of a range of important enhancements to our native Outlook email filing and management solution.

The new release adds rich document management capabilities, combining the ease and immediacy of Outlook with full use of existing document management systems. The result? A big boost to productivity, via swift content access and improved collaboration, and more consistent use of document repositories.

Repstor affinity 4.0 supports the full document lifecycle, in addition to emails. Document version comparison, and filing against non-core or older projects, is easy and intuitive. Content searching is much faster too, even across old archives.

As Repstor users have come to expect, the new functionality matches the immediacy and easy user experience of Outlook. With affinity 4.0, we provide instant access to recent information, plus the ability to search and bring content directly into Outlook, irrespective of whether it is online.

With the ability to promptly locate and access millions of emails and documents, teams can progress tasks more efficiently.

Key features at a glance:
• Improved synchronisation
• Enhanced document version control
• Better online access to content
• Sophisticated server search, with results presented natively within Outlook
• Improved caching: more flexible cache expiry

About Repstor affinity
Repstor affinity is the only truly native SharePoint Outlook integration delivering both online and offline access to content. In addition to SharePoint, it fully supports content stores and file shares including M-Files, Microfocus Content Manager (previously HP Content Manager / TRIM), Opentext eDocs, Dropbox, Box, iManage Work®, Meridio, HiqhQ, Dynamics CRM and more.

To find out more about affinity 4.0 contact

Repstor Gets Ready for the LegalTech Show in New York

The Top 10 Deloitte Fast 50 Company will join 9,000+ industry associates and 400 exhibitors on January 29 to January 31 in New York City for the USA’s largest legal conference.

Belfast, December 19th , 2018 – Repstor, the company that helps businesses exploit their SharePoint and Office 365 investments for matter lifecycle management has today announced that it is to exhibit at the LegalTech Show in New York.


Running January 29 through Jan 31 at the New York Hilton, Midtown the event is the world’s largest and longest running tradeshow for legal technology.

What: Join Repstor on booth #119 at the upcoming Legaltech show 2019. The event provides a forum to network, exchange ideas, and leverage the expertise of all sides of the legal profession.

When: January 29-Jan 31.

Where: New York Hilton, Midtown 1335 Avenue of the Americas, New York, New York, 10019

Throughout the three-day event, Repstor’s matter management, SharePoint and Office365 experts will be on hand to discuss your matter lifecycle management challenges, offering insights and advice into how your organization could see business benefit from addressing such challenges through the exploitation of SharePoint and Office365.

To learn more about our matter lifecycle solution, custodian for legal™ please visit here.

To register for the event, visit here


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There’s No Stopping Repstor – Now in the Deloitte Top 10 for Rapid Growth Tech Firms

Belfast, November 12th, 2018 – Repstor, the ECM software and matter management specialist, has seen its meteoric rise celebrated for the second consecutive year – this time with a top-10 ranking in the 2018 Deloitte Technology Fast 50. It entered the list for the first time last year, in 11th place.

The Deloitte Fast 50 awards, now in their 19th year, celebrate indigenous Irish technology companies that have demonstrated exceptional growth in turnover in the last four years. After doubling its turnover last year Belfast-based Repstor relocated to the iconic Scottish Provident Building to accommodate its rapidly-expanding team. In 2018 the business has continued to see its fortunes soar – in the UK and overseas.

Repstor’s intuitive and affordable software tools, affinity, assist and custodian, transform productivity and efficiency for knowledge workers. They make it easy and routine to manage case-related emails and content using Office 365 and popular file repositories like SharePoint, M-Files and OpenText. Its products have attracted particular interest from legal teams, project management organisations, HR departments and other organisations which need to keep track of complex cases, contracts and legal matters.

Congratulating this year’s winners, Peter Allen, a partner at Deloitte (NI) Ltd, commented: “These awards recognise Irish technology companies at the cutting edge – companies that are operating in an uncertain international marketplace. And yet they are prospering, and it was particularly evident this year that the vast majority of revenues for the ranking companies are coming from exports. This demonstrates the impact Irish indigenous tech companies are having in global markets.”

Commenting on Repstor’s no 10 ranking this year, Alan McMillen, Repstor’s CEO, said: “This is fantastic news, building on last year’s success and emphasising our continued growth in our chosen markets. We’ve had another phenomenal year, our recruitment initiatives are drawing some enviable talent, and we’re confident given the momentum we are seeing that we will be back again next year.”

Repstor’s matter management solution, custodian for legal™ continues to deliver substantial success too, with clients ranging from Miral and Client Earth to National Grid, Queen’s University Belfast and Wellcome Trust.

Repstor continues its recruitment drive. A full list of current job opportunities can be found here on the Repstor Careers Page .

The Deloitte Technology Fast 50 Awards took place in Dublin on 2 November 2018, hosted by science and technology journalist and founder of Whipsmart Media, Jonathan McCrea. The full rankings are available to download at

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Repstor affinity reduces Outlook PST storage & enhances SharePoint collaboration at global automotive supplier Brose

Brose is a large global automotive supplier. Its mechatronic systems for doors, seats or electric motors and drives can be found in every second new vehicle around the world today. The company, which is over a century old and is still family owned today, employs more than 26,000 people across 62 locations in 23 countries.

Brose depends on IT to enable dispersed global teams to collaborate on customer projects. It means it can field the right knowledge experts without any concerns about location. The company has 15,000 Microsoft Office users internationally, Exchange mailbox servers sited in Europe, Asia and North America, and a central SharePoint farm located in Germany.

Despite having central file shares and SharePoint collaboration portals, Brose’s project teams were defaulting to email to hold and retrieve project-related information and documents, in the form of Outlook personal folders (PST data files). A lot of time could be spent locating the latest version of content, and the over-reliance on PST files located on the local network was consuming a lot of expensive storage. Also, if users were unavailable or left the company, there was no easy way to get at the information held in their email folders.

Read The Full Case Study Here

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Repstor is on G-Cloud 10

Belfast – July 31st, 2018 – Repstor, the ECM software specialist, has today announced that it has been approved as a supplier to the Crown Commercial Service’s G-Cloud 10 framework, the digital marketplace for the UK public sector.

Repstor has a range of solutions listed on G-Cloud 10 that enable public sector bodies to maximise their investments in Office 365/SharePoint and other ECM solutions. G-Cloud 10 solutions from Repstor include:

  • Repstor affinity (with all the connectors)
  • Repstor assist
  • custodian
  • custodian for legal

G-Cloud gives central government, local councils, NHS Trusts and other public sector bodies a way to purchase cloud-based services such as web hosting from a single, central website.

G-Cloud is accessed through the Digital Marketplace – created in 2014 by Crown Commercial Service and Government Digital Service to make government procurement easier and more transparent.

Alan McMillen, CEO at Repstor said: “We’re delighted to have been approved for G-Cloud once again. There’s still plenty of work to be done by public sector bodies to get real return from their IT budgets. Where Repstor adds value is by providing the technology and solutions that helps public sector maximise their investments in ECM technologies.”

Adding to its inclusion on G-Cloud 10, Repstor is enjoying another impressive year of growth in 2018. Its products increase return on customers’ existing software investments, by transforming how users access, store and manage content wherever they are and making this very intuitive. Most recently Repstor has integrated M-Files Intelligent Information Management system within its Repstor affinity™ Outlook plugin, via a strategic alliance.

To find out more about G-Cloud, visit the Digital Marketplace.

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Everything in its place: CALA Homes transforms case file handling across eight UK regions with Repstor custodian

CALA Homes is a leading, upmarket UK homebuilder, targeting sought-after areas in eight regions across Scotland, the Midlands and the south east of England.

From building plans and designs to plot reservations, part-exchange agreements and sales contracts, the business handles a wealth of important documents and case files which must be readily accessible by those who need them, to keep processes running smoothly.

This is essential for internal efficiency, for maintaining a professional image and the high-end customer experience clients expect, and for complying with regulatory requirements around document and data handling.

Find out more about how CALA Homes made sales document management seamless with Sharepoint case management tool custodian™.

Click HERE to read the full case study. 

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Upmarket Home Builder CALA Homes Transforms File Handling with Repstor custodian

  • Enables files to be worked on in a safe, fast and efficient way
  • Delivering a rich user experience and file consistency across the business

Belfast, July 30th, 2018 – Repstor, the ECM adoption company that helps businesses exploit their ECM investments, has today announced that CALA Homes, a leading upmarket UK homebuilder has deployed Repstor custodian™, a secure case and email management solution for Microsoft Office 365 and Microsoft SharePoint, to manage plot file cases across all its regions.

CALA Homes was looking for a solution that would enable its users to share documents in a user-friendly and secure way. Custodian’s ease of configuration and automated SharePoint provisioning out of the box that made it an ideal choice for CALA Homes. Custodian also features a simple API capability, which made it straightforward to integrate the system with CALA Home’s existing enterprise resource planning (ERP) system for automated plot file creation.

CALA Homes was up and running very quickly with Custodian, which would not have been the case if the company had had to create and integrate a bespoke solution.

“The overriding benefit to the business, its teams and clients is efficiency, which comes from the consistency the software enables, and the rich user experience for email and document management,” explains Andy Murray, CALA Homes’ IT director.

Additional benefits include greater transparency on the location of documents and each stage in their process, as well as increased confidence that document storage and management complies with current and evolving data protection legislation, including the General Data Protection Regulation (GDPR).

Around 200 CALA Homes’ sales people are now using Custodian. The company plans to roll it out across the organisation in due course, following the enthusiastic take up it has had from users, together with its cost efficiency and performance capabilities.

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