Author: Gabe Shaughnessy

Repstor Brings Microsoft Teams under Information Compliance Control with Repstor custodian

  • The new functionality is the answer IT managers have been looking for.
  • As one put it: “We were daunted about having to configure Teams for each different use case, and how we’d stop content from becoming unmanageable–especially from a security and data protection standpoint. Then we heard about Repstor custodian.”

SharePoint Conference, Las Vegas, Nevada, USA – May 21st, 2019 – Repstor, the provider of embedded Microsoft Office 365/Outlook information solutions, has announced the availability of new information compliance controls for Microsoft Teams, in direct response to market demand.

The soaring popularity of Microsoft Teams confirms the intuitive way people want to be able to collaborate today – on projects, ideas, problem-solving and decision-making. But without governance and control, Teams use can create new chaos for information and IT managers.

Repstor custodian tackles this issue, bringing new control, templating and lifecycle management capabilities to Microsoft Teams workspaces, just as it does to regular SharePoint collaboration. It ensures collaboration can happen fluidly in the forums users prefer, but without undermining compliance with information management policy.

If users are creating or adding to Microsoft Teams, or sharing Office 365 files with other members, custodian controls what’s possible, so IT managers and information officers don’t need to worry about the types of teams being created, their lifespan or how information is being shared externally.

“Rather than hamper the way people want to work, custodian manages the entire lifecycle of collaboration workspaces and their contents so teams can focus fully on what they need to achieve,” Fergus Wilson, Repstor’s CTO, explains.

Highlights:

  • Full exploitation of Microsoft Teams without later information management issues
  • Create new Team workspaces out of the box with defined layouts and content controls
  • Manage the full evolution and lifecycle of Teams – from initial creation, to project end
  • Control who can set up a Team and what’s permitted based on roles and functions
  • Apply controls to group chat, file upload areas, wikis and notes
  • Users can easily add email into Teams directly from Outlook
  • Prevent sensitive content from getting into the wrong hands, or being kept too long
  • No more silos as Team activity becomes easy to track at a glance

In response to news of the addition of Microsoft Teams governance and information compliance capabilities within Repstor custodian, IT managers’ comments have included:

“Teams proliferation has been a worry for us but with the control added by Repstor we have a clear way forward to allow self-service with the right level of control.”

“We were daunted about having to configure Teams for each different use case, and how we’d stop content from becoming unmanageable–especially from a security and data protection standpoint. Then we heard about Repstor custodian.”

More on Repstor custodian can be found here.

Attending SharePoint Las Vegas? Why not swing by booth #609 and see Repstor custodian at work.

Want to know what Repstor could do for you? Fill in the form below NOW:


Repstor Continues to Impress Legal Teams Globally with its Intuitive Solution

  • Sales of Repstor Custodian for Legal™ are soaring as companies globally realize they can transform legal matter lifecycle management capitalizing on their existing O365 investments
  • International Air Transport Association is among the latest customer signings
  • The Top 10 Deloitte Fast 50 Company will attend CLOC Vegas May 14-16

Belfast, UK – May 15th, 2019 – Repstor, the ECM software and matter management specialist, will respond to surging global demand for its corporate legal matter lifecycle management solution for Office 365, custodian for Legal™, by attending the 2019 Corporate Legal Operations Consortium event in Vegas on May 14-16

International Air Transport Association (IATA), the trade association for the world’s airlines headquartered in North America, is among the latest corporations to embrace the software. It is using the software to transform legal matter management across three time zones.

Announcing the purchase in March, Dane Clapson, Assistant General Counsel at IATA, said, “Like a lot of legal teams, we wanted to find better ways to work together and collaborate amongst colleagues.” Although IATA has only just rolled out the software, Dane reports that he has seen hours of duplication eliminated from legal work now colleagues have a clear line of sight across what matters have been referred to the legal department.

Other enthusiastic enterprise customers including Lockton Insurance, Westpac in New Zealand; Frasers Property in Australia; Miral, an asset management company in the UAE; UK National Grid, UK Power Network and Queen’s University in Belfast, Northern Ireland.

At National Grid in the UK, the custodian for Legal rollout was so successful it was entered into The Lawyer Awards 2018, for Most Innovative Use of Technology. Group Head of Legal Operational Excellence, Mo Ajaz, has praised the system’s support for easy collaboration: “There’s improved visibility of where things are and what is happening, and people are retrieving matter-related content easily,” he said.

Significantly, custodian for Legal was developed in collaboration with Eversheds Sutherland Consulting (where it is branded ES/Unity™), a close partner and customer of Repstor. First-hand legal input into the development of the product has cemented its impact for clients.

The software’s collaboration and document management capabilities, optimized for legal users and accessible directly via the familiar interface of Microsoft Outlook, reflect the way people instinctively work. Custodian for Legal’s functionality spans:

  • Client Instruction / Request / Allocation / Triage management
  • Matter-centric document & email management
  • Intuitive collaboration (including external collaboration)
  • Matter Lifecycle Management
  • Management information Reporting
  • Information security
  • Offline and mobile working

Earlier this year, Repstor further bolstered its Americas presence in response to growing demand for custodian for Legal, with new senior appointments in the territory.

Drop by the Repstor booth #96 at CLOC.

IATA Selects Custodian for Legal™ to Transform Legal Collaboration & Record Retention Globally

The Office 365-based matter management software, accessed via Outlook, will bring new order and visibility to case and content management across IATA counsel teams straddling 3 time zones

Belfast, May 14th, 2019 – Repstor, the ECM software and matter management specialist, has announced that International Air Transport Association (IATA), the trade association for the world’s airlines, has chosen Custodian for Legal™ to transform legal matter management across three different time zones by bringing new rigour and consistency to record retention and inter-region collaboration.

IATA, headquartered in Montreal, is an international organisation with over 20 lawyers spread across three regions located in Canada, Switzerland and Singapore. These dispersed teams have to collaborate on workloads despite large time differences. IATA chosen Custodian for Legal™ from Repstor and Konexo to improve visibility and consistency of matter management internationally, boost collaboration and increase record retention.

“We were looking for a better way to manage workloads and content,” says Dane Clapson, Assistant General Counsel at IATA. “Like a lot of legal teams, we wanted to find better ways to work together and collaborate amongst colleagues.”

Record retention was one issue, he explains. “We needed a tool to retain knowledge for the future and to know what the team was working on globally”.

Konexo provides legal services to IATA, introduced the Association to Custodian for Legal™. Custodian for Legal™ is a consultancy-led technology solution that was created as a joint venture between matter management software specialist Repstor and Konexo, specifically to meet the needs of corporate legal teams. It has been widely embraced across the enterprise market because it uses the familiar Microsoft Office 365 suite, and is accessed and used via Outlook, requiring no special changes to the way lawyers and administrators work.

Although IATA has only just rolled out the software, Dane reports that he has seen hours of duplication eliminated from legal work now colleagues have a clear line of sight across what matters have been referred to the legal department.

Want to know what Repstor could do for you? Fill in the form below NOW:


Introducing affinity 4.0™: full document lifecycle management from within Outlook

In May, we’ll be launching affinity 4.0™, the culmination of a range of important enhancements to our native Outlook email filing and management solution.

The new release adds rich document management capabilities, combining the ease and immediacy of Outlook with full use of existing document management systems. The result? A big boost to productivity, via swift content access and improved collaboration, and more consistent use of document repositories.

Repstor affinity 4.0 supports the full document lifecycle, in addition to emails. Document version comparison, and filing against non-core or older projects, is easy and intuitive. Content searching is much faster too, even across old archives.

As Repstor users have come to expect, the new functionality matches the immediacy and easy user experience of Outlook. With affinity 4.0, we provide instant access to recent information, plus the ability to search and bring content directly into Outlook, irrespective of whether it is online.

With the ability to promptly locate and access millions of emails and documents, teams can progress tasks more efficiently.

Key features at a glance:
• Improved synchronisation
• Enhanced document version control
• Better online access to content
• Sophisticated server search, with results presented natively within Outlook
• Improved caching: more flexible cache expiry

About Repstor affinity
Repstor affinity is the only truly native SharePoint Outlook integration delivering both online and offline access to content. In addition to SharePoint, it fully supports content stores and file shares including M-Files, Microfocus Content Manager (previously HP Content Manager / TRIM), Opentext eDocs, Dropbox, Box, iManage Work®, Meridio, HiqhQ, Dynamics CRM and more.

To find out more about affinity 4.0 contact sales@repstor.com

Make content search even Qwickr: a new Transform Data tool

Repstor’s mission, along with our partners, is to make content management and compliance as easy and intuitive as possible, driving benefits without disrupting the way people work.

So it’s great news that Transform Data has integrated its new Qwickr rapid content search tool with Repstor Affinity.

Qwickr enables users of our products to quickly locate or point colleagues to specific shared content, making it even easier to get on with the task in hand, from within Outlook.

It’s ideal for any team using Office 365, SharePoint or OneDrive for Business to save content.

Key features include:

• Instant previewing of commonly-used file types;

• Fast & unique preview functionality for emails;

• Special Grid View to filter, sort and group result sets;

• Full Microsoft Office integration to instantly open and edit files from search results or set/adjust document properties;

• The ability to save personal search actions for easy re-use;

• The ability to define and deploy specific company or departmental searches (Such as Contracts that are about to expire or Claim overviews);

• Re-run your searches since a specific time to instantly see what has changed in a specific period;

• Full support of SharePoint Search Scopes;

• Easy sharing of search results with colleagues via email.

Qwickr can also be configured to meet specific user requirements.

Commenting on the value of this targeted new search facility, Alan McMillen, Repstor’s CEO, said, “Transform Data shares our mission to make information workers’ lives easier and more productive, and Qwickr is the perfect example of this in action.”

“Being able to instantly find and point colleagues to specific content will save teams a lot of time and deter users from endlessly re-sending email attachments.

“This in turn will bring down the storage and network burden, and the risk of content duplication or the wrong versions of documents being called into play.”

To find out more, visit www.qwickr.eu

London Law Firm Anthony Gold Chooses Repstor Custodian for Legal™

The O365-based software, which benefits from the familiarity of Outlook, will restore order to email filing, enhance remote collaboration and provide more granular content security

Belfast, February 19th, 2019 – Repstor, the ECM software and matter management specialist, has announced that Anthony Gold, the UK200 London-based law firm, has chosen custodian for Legal™ to enhance matter management with its intuitive, Outlook-based approach to email and document management.

Anthony Gold employs around 170 people across three locations in London, and at least half of its fee-earners and partners work flexibly from home at least some of the time – a critical factor in retaining top talent. The firm has turned to custodian for Legal from Repstor to make remote collaboration easier, and to reduce the time being lost daily to email filing.

“Filing and email management are a huge consumer of time, because of the sheer volumes of messages transmitted each day in relation to client matters,” explains David Marshall, a partner at the firm. “They have to be stored in the correct client spaces, but this was taking longer each day.”

Custodian for Legal appealed because it reflects the way people naturally work within Outlook, while ensuring that emails and their attachments are stored in the right locations. “It’s very intuitive, so correct email filing is something users will be able to do almost without thinking,” he says. “As a non-techie, I was particularly impressed with how easy to use the software is without special training. This will make a huge difference in ensuring everyone uses it routinely.

“Better still, the software makes fuller use of our existing Outlook 365 investment – cloud space we have already paid for – which makes custodian for Legal a very economical option,” he adds.

Anthony Gold will roll out the new software in stages over the next six months so it can build on each practice group’s experiences. “It’s a pragmatic installation plan, which we liked,” David says.

In due course, the firm wants to make use of shared workplaces with clients, so legal teams can collaborate and share documents with clients securely online. “The discrete security options with custodian for Legal are very useful,” David notes. “It means we can lock down individual matters or practice groups, so only certain people can access the content.” Other plans include linking the software to document production and work with documents.

Want to know what Repstor could do for you? Fill in the form below NOW:


Repstor Wins Over the US Legal Sector with its No-Fuss Transformation of Matter Management Using Everyday Software

• The US legal market sees major growth as firms see the benefits of organising and interacting with case files and matter correspondence via existing software platforms
• New strategic appointments pre-empt rising demand as new client signings surge
• The Top 10 Deloitte Fast 50 Company will attend the US’s largest legal conference in New York later this month

Belfast, January 11th, 2019 – Repstor, the ECM software and matter management specialist, has announced two new strategic appointments in the US to capitalise on high demand for its legal sector solution, custodian for Legal™, in the Americas.

Repstor has expanded its sales team in the region with two established names in legal content management software, Robert Swan and Robert Scroggs. Robert Swan, who joined Repstor as VP Sales, Legal Solutions for the Americas in late 2018, and is based in the Greater Atlanta area, will focus on building the company’s legal market penetration in the region. He is assisted by Robert Scroggs as pre-sales technical consultant, who is based between Tampa, Florida and St Petersburg.

Robert Swan was previously VP of Legal Technology at IST Management Services, and his career to date has spanned a range of content management and legal technology roles with major industry players. Robert Scroggs is an experienced business analyst, who has also amassed enviable experience at document management and workflow technology companies, including iManage.

Repstor’s latest strategic recruitment drive follows the appointment of Dr. Petri I. Salonen as General Manager for the Americas, a year ago. Over the last 12 months he has been building a channel for Repstor in the Americas region and growing enterprise sales. Robert Swan and Robert Scroggs will extend that effort specifically to the legal sector in the region.

Custodian for Legal, Repstor’s Office 365-based matter and knowledge management system, has struck a chord with legal teams on both sides of the Atlantic. Its collaboration and document management capabilities, optimised for legal users, harness the powerful and familiar interface of Microsoft Outlook and other Office applications, reflecting the way people instinctively interact and share information and documents with clients and colleagues.

The software is used worldwide by law firms and internal corporate legal teams, and by 5 of the top 10 global management consultancies. Recent new wins include law firm McAllister Olivarius, and the legal department of medical device manufacturer Terumo Europe.

Repstor’s legal matter management business is growing globally too. Last summer the company appointed a new Principal Consultant for its Legal & Professional Services division in Europe. Leigh Smith joined from global law firm Eversheds Sutherland.

To capitalise on Repstor’s growing profile in the Americas, the company will be exhibiting at the LegalTech Show in New York later this month. Repstor will join 9,000 industry associates and 400 exhibitors from January 29-31 at the US’s largest and longest-standing legal technology event. Repstor will host booth #119 at the event at the New York Hilton in the centre of the city.

The announcements are the latest in a run of achievements for Repstor which made the top 10 listings in the 2018 Deloitte Technology Fast 50. The annual awards celebrate indigenous Irish technology companies that have demonstrated exceptional growth.

Commenting on Repstor’s continued plans for international expansion, especially in the legal sector, Alan McMillen, the company’s CEO, said: “We’ve optimised solutions for this market, which we know well. It has been clear for some time now that, by harnessing legal teams’ existing software platforms rather than expecting them to implement completely new systems, we have met a previously untapped need. With a focused team in place, we foresee enormous potential.”

The latest career opportunities at Repstor are detailed on the Careers Page of the company website. For more information please contact careers@repstor.com.

Want to know what Repstor could do for you? Fill in the form below NOW:


Repstor Gets Ready for the LegalTech Show in New York

The Top 10 Deloitte Fast 50 Company will join 9,000+ industry associates and 400 exhibitors on January 29 to January 31 in New York City for the USA’s largest legal conference.

Belfast, December 19th , 2018 – Repstor, the company that helps businesses exploit their SharePoint and Office 365 investments for matter lifecycle management has today announced that it is to exhibit at the LegalTech Show in New York.

MEDIA ADVISORY:

Running January 29 through Jan 31 at the New York Hilton, Midtown the event is the world’s largest and longest running tradeshow for legal technology.

What: Join Repstor on booth #119 at the upcoming Legaltech show 2019. The event provides a forum to network, exchange ideas, and leverage the expertise of all sides of the legal profession.

When: January 29-Jan 31.

Where: New York Hilton, Midtown 1335 Avenue of the Americas, New York, New York, 10019

Throughout the three-day event, Repstor’s matter management, SharePoint and Office365 experts will be on hand to discuss your matter lifecycle management challenges, offering insights and advice into how your organization could see business benefit from addressing such challenges through the exploitation of SharePoint and Office365.

To learn more about our matter lifecycle solution, custodian for legal™ please visit here.

To register for the event, visit here

 

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McAllister Olivarius Selects Repstor affinity and assist for Matter Management

International law firm McAllister Olivarius has selected its affinity™ and assist™ solutions, to provide direct filing of case-related emails in SharePoint Online from Outlook.

The firm had migrated its office productivity, document management and collaboration tools to the cloud, adopting Microsoft SharePoint Online within Microsoft Office 365 (O365) as its new standardised application platform. However, McAllister Olivarius needed a way of organising and filing case related documents and emails.

Click HERE to read the full case study. 

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