Author: Gabe Shaughnessy

Repstor Confirms Participation at AIIM Forum UK 2018

After launching its mobile content filing and matter management solutions at last year’s event, Repstor will demo its full suite of O365-native products this June

March 21st, 2018 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has announced that it will once again be participating in AIIM’s annual UK meeting. AIIM Forum UK 2018 will take place on June 20th in London.

Repstor customer National Grid is confirmed to deliver a presentation at 10:15 at the Forum. Mo Ajaz, National Grid’s Group Head of Legal Operational Excellence will present his talk entitled, Transforming Legal Matter Management with Office 365.

Last year, Repstor used the London AIIM Forum to launch its new mobile platform, which transforms information workers’ ability to file and retrieve content, and to collaborate more fully with colleagues and clients, when on the move. This year, as well as showcasing its Outlook-native products, the company will host a SharePoint/ Office365 round table session at giving delegates a unique chance to debate and discuss their O365 challenges and garner advice and recommendations first-hand from experts in the field.

Repstor specialises in matter/case and email/document management solutions that work natively within Microsoft Office, Office 365 and SharePoint. Its ECM adoption technologies have attracted worldwide interest because of their ability to increase the payback on companies’ existing investments in Office 365 and SharePoint, as well as content management tools such as Box, M-Files and OpenText. Its case and matter management products, meanwhile, have experienced enthusiastic take-up among private law firms and corporate legal departments.

Over the last year, Repstor technology has enjoyed significant business wins in the US, Canada and the UAE, as well as the UK.

This time last year, the company was also gearing up to launch ES /Unity™ in partnership with international law firm Eversheds Sutherland. The powerful legal matter management, which works with companies’ existing Office 365/SharePoint systems, has attracted a strong client base among corporate legal teams. National Grid, Wellcome Trust, Queen’s University Belfast, and Miral, an asset management company in the UAE, committed to ES/Unity within the first quarter of the product’s launch, and business has continued to be brisk over the last year.

Commenting on Repstor’s planned presence at AIIM Forum UK 2018, Fergus Wilson, Repstor’s CTO, said, “The annual AIIM event is one of the highlights of our company’s calendar, not just for showcasing our technology to our target market, but also for the networking opportunities. We look forward to another lively event this June.”

AIIM Forum UK is a FREE independent, single-day event hosted by AIIM International, designed to deliver thought leadership, market insights and expert advice around all aspects of content management, and to showcase the latest developments in information management.

Register to attend here.

M-Files Outlook Integration

Email Management with M-Files and managing your M-Files™ ECM content from within Outlook. The M-Files Outlook integration

The affinity™ M-Files Outlook integration provides users with easy access to their M-Files ECM repository through the Microsoft Outlook interface for email filing, and supporting Outlook centric workers working with M-Files content within Outlook.

The M-Files Outlook integration provides brings M-Files content into the Outlook UI by exposing M-Files views as folder structures in the Outlook navigation panel, retaining the Outlook way of working with the list panel, preview panel and Navigation Panel all used to work with content.

Benefits of M-Files Outlook integration:

• Ease of connection to M-Files views can be easily searched for and chosen to add to the Outlook navigation (easy setup)
• Advanced Filing with the Repstor assist add-on, provides suggested filing locations for email and documents and also provides Luggage Tag functionality to ensure important email conversations are automatically or semi-automatically captured.
• Easy to use client providing easy and efficient access to M-Files ECM repository content for users from Outlook
• Full fidelity for filed Email means users can work with filed email exactly as they can with items in their inbox (forward/reply/order/filter/search and many other Outlook features are supported)
• Provides a rich Outlook interface for both legacy and new systems in parallel giving users access to multiple systems at the same time
• Access M-Files ECM content within views rendered as a folder hierarchy in Outlook – available on and offline. Repstor affinity M-Files ECM connector is a full offline client, providing access, addition and editing while offline. This allows users to have browsing capability of content in the M-Files repository both online and offline
• Add Files or Emails to M-Files ECM from Outlook: Users can file content from Windows Explorer, Outlook folders and similar applications to M-Files locations through Repstor affinity’s Quick File functionality or drag and drop.
• Use Repstor affinity to copy or transfer documents between existing/legacy repositories and the M-Files repository.

Repstor is an M-Files CAP Partner

Get in touch with us to book a demo of our multiple repository support

Find out more about Repstor affinity™

Andrew McManus, IT Director at Eversheds Sutherland to share Microsoft 365 for Matter Management insights at British Legal Technology Forum

‘3 reasons to use Microsoft 365 to Automate Matter Management’ – British Legal Technology Forum – Innovation Stage – 10:50am – March 13th

February 9th, 2018 –Repstor, the company that helps law firms exploit their SharePoint and Microsoft 365 investments for matter lifecycle management, has today confirmed that Andrew McManus, IT Director at Eversheds Sutherland, a key Repstor client, is to present at this year’s British Legal Technology Forum (BLTF) in London. The event will take place on March 13th.

Andrew will speak at 10:50am on the Innovation Stage and his talk entitled ‘3 reasons to use Microsoft 365 to Automate Matter Management’ is sure to draw significant interest. Andrew’s talk will centre on how to get the best from Microsoft 365 to help simplify lawyers’ lives, encourage collaboration and provide clients with real time information.

A CIO with a track history in a diverse range of industries including Construction, Live Events, Professional Services and Legal Services, Andrew has overhauled the technology platform at Eversheds Sutherland and led the development of a totally new set of digital solutions and capabilities. In previous roles Andrew has also delivered major system and infrastructure projects servicing some of the world’s largest and busiest Arenas and Exhibition Centres as well as the technology behind a major element of the Olympic Park catering service during the London 2012 Olympics. As an experienced CIO, Andrew has a particular interest in how fast moving technology platforms can totally revolutionise the client experience and quality of operations in any organisation.

Andrew is no stranger to Microsoft 365 or indeed Repstor. Two years ago Eversheds Sutherland selected Repstor’s custodian for legal to enable it to exploit Microsoft 365 for matter management and the relationship and project success has gone from strength to strength.

Commenting on Andrew’s involvement at BLTF 2018, Sheila Gormley, Repstor’s Director of Business Development, said, “It is testament to the strength of our relationship with Eversheds Sutherland that Andrew is presenting at this year’s British Legal Technology Forum. He is a much experienced speaker and has great insight and experience to share with other law firms and legal departments alike.”

The 2018 British Legal Technology Forum, Europe’s largest legal technology conference and exhibition, will take place on Tuesday, 13th March at London’s Old Billingsgate. Some 1,200 visitors from the world of law, legal technology and IT security are expected to attend, to debate and discover the systems, strategies, processes and platforms that will drive law firms and legal businesses into the next decade and beyond.

Register to attend here

Repstor to Return to the British Legal Technology Forum

Following the launch of ES/Unity™ at last year’s event, Repstor expects keen interest from both law firms and in-house teams looking to exploit their Office 365 investments for matter lifecycle management

January 29th, 2018 –Repstor, the company that helps businesses exploit their SharePoint and Office 365 investments for matter lifecycle management, has confirmed that it will participate in this year’s British Legal Technology Forum (BLTF) in London. The event will take place on March 13th.

Last year, Repstor made a big splash at BLTF with its launch of ES /Unity™ in partnership with international law firm Eversheds Sutherland. The powerful legal matter management solution, which works with companies’ existing Office 365/SharePoint systems, has attracted a strong client base among corporate legal teams since its launch. National Grid, Wellcome Trust, Queen’s University Belfast, and Miral, an asset management company in the UAE, signed up within the first few weeks, and business continued to be brisk throughout 2017.

This year, the company will showcase its Office 365-native products including Matter Management; Repstor affinity™ the only truly native SharePoint Outlook integration delivering both online and offline access to SharePoint content plus other repositories including M-Files, High-Q, Microfocus Content Manager, OpenText etc; and Repstor assist™, categorisation technology that provides fast and accurate SharePoint email filing as well as other content stores and offers suggested locations based on existing filed content.

Repstor’s products have attracted worldwide interest because they increase return on Office365 and SharePoint investments. In particular by adding case and matter management to Office365, the company has experienced enthusiastic take-up among law firms and corporate legal departments.

Commenting on Repstor’s involvement at BLTF 2018, Alan McMillen, Repstor’s CEO, said, “We can’t wait to return to the British Legal Technology Forum this summer. Last year’s was a pivotal event for Repstor and our strategic partner Eversheds Sutherland. ES/Unity has been fantastically well received by the corporate legal sector. Having added mobile capabilities and exploiting more of the Office365 platform, plus the opportunities that Azure cognitive services (AI) present, we have an exciting portfolio to talk to firms about this year.”

The 2018 British Legal Technology Forum, Europe’s largest legal technology conference and exhibition, will take place on Tuesday, 13th March at London’s Old Billingsgate. Some 1,200 visitors from the world of law, legal technology and IT security are expected to attend, to debate and discover the systems, strategies, processes and platforms that will drive law firms and legal businesses into the next decade and beyond.

Register to attend here.

Box Outlook Integration

Introducing Repstor affinity Box Outlook integration: save email, attachments and other content directly from Outlook to Box, and access Box content intuitively from within Outlook
Box email integration

The affinity Box Outlook integration provides users with an easy way to store their emails, attachments and other content to Box directly from Microsoft Outlook.

Box appears as a folder location in Outlook, making it easy to drag and drop emails from Outlook into a Box folder: any email filed this way remains fully accessible in Outlook.

Users with multiple folders created in Box, for managing cases or projects, can use the assisted filing functionality provided by the Repstor affinity Quick File tool and optional Repstor assist module. The Quick File tool enables users to locate recent folders quickly and easily, and search for folders by name, minimizing time spent navigating large folder structures. To make search and retrieval easier still, Repstor assist provides suggested filing locations based on the content and properties of the item being stored.

Repstor affinity can be used in conjunction with Box Sync or Box Drive.

Users have the additional benefit of being able to access, save and edit all content via a single, familiar user interface which they already use all the time – Outlook.

Benefits of Box Outlook integration

• Access to Box folder hierarchies directly from within Outlook. Box folders will be visible on the left-hand side of Outlook, providing easy browse, preview and edit access to Box content through the familiar Microsoft Outlook folders interface.
• Drag & drop emails, attachments and other content. Users can capture Outlook emails, .msg files and attachments straight into Box simply by dragging and dropping the item onto the target Box folder in Outlook.
• Quick File functionality. This enables users with multiple Box folders to quickly locate their target folder by browsing recent locations for more targeted searching.
• Assisted filing functionality. The Repstor assist add-on module will suggest the most appropriate filing location for an email being filed, based on contextual analysis of its content.
• Full search capability from within Outlook. Users can easily search, preview and find emails across all folders without leaving or clicking away from Outlook. This capability extends to all synchronized content and filed email attachments.
• No impact on Outlook performance. These intuitive enhancements to productivity are enabled without any degradation to the speed and responsiveness of Outlook.
• Bulk email management. Users can file multiple emails or multiple attachments to a folder quickly and easily.
• Notification of added or updated content. Repstor affinity uses standard read/unread notifications to flag new or updated content, so users can keep track of any changes or additions.
• A user-friendly client. Box content can be accessed intuitively within users’ familiar Outlook environment, so they benefit immediately without the need for special training.

For more information, download our affinity brochure or request a free trial.

Legal Services Provider Halsten Implements Custodian for Legal

Working together on files in a safe and efficient manner

MAASTRICHT/AMSTERDAM, 18 January 2018 – Transform Data International has today announced that European legal services provider Halsten has selected and implemented Custodian for Legal as its Legal Dossier & Project Management system.

Halsten had for some time been seeking a solution to share documents in a user-friendly and secure manner with its client group, a group that consists mainly of legal departments. Halsten was also looking to automate file handling and archiving internally in its business. User adoption, optimal security and accessibility of employee and client data were key considerations.

Halsten has been working with Office365 for quite some time and was looking for a solution that fits seamlessly into their system. With Custodian for Legal, Halsten has a very secure, affordable and future-proof solution that gives online and offline access to all dossiers with minimal effort needed from IT Management.

Custodian for Legal is a collaboration and document management solution, based on the Repstor product suite and utilises the powerful and familiar interface of Microsoft Outlook and other Office applications to ensure the highest level of user-adoption. Custodian for Legal is used worldwide by firms and companies including Boels Zanders, Morris law, Eversheds Sutherland, Gunnercooke & KANA.

Roel Hakvoort, operations manager at Halsten Legal commented: “After a proof of concept, the end-user adoption turned out to be high and the system met all our needs. Custodian for Legal integrates seamlessly with Microsoft Outlook and other Office applications, enabling us to fully benefit from our investment in Office 365.”

Rob Kubben, managing partner at Transform Data added: “We are delighted to welcome Halsten to our customer base. A project like this shows once again that Custodian for Legal is not only suitable for large corporations but that also small and medium-sized companies can benefit from the functionality we have to offer.”

About Halsten
As a provider of legal services, Halsten acts as your external legal department. The team consists of corporate lawyers who have expertise and experience in various fields. Halsten works from its own locations in Amsterdam and Eindhoven and regularly at the locations of its clients throughout the Netherlands.

More information can be found at www.halsten.nl

About Transform Data International
Transform Data creates context based systems on the principle of “Business First, User First”. By prioritising business innovation and the end-user, Transform Data creates an environment that combines structured data, unstructured data and controlled activities within an intuitive user interface using renowned software products. Companywide adoption is the goal.
Transform Data provides solutions to many industries, but has a specific focus on professional and financial services organisations, law firms and legal departments. Transform Data’s solutions strengthen the adoption of Office365 and SharePoint. They ensure the optimal use of information within organisations. Transform Data helps organisations to optimize their employees’ total productivity by combining documents, tasks, workflows, external data and reports into one context based user interface.  More information can be found at: http://www.transformdata.eu/

Major Energy Industry Regulator turns to Repstor to deliver a Robust Compliance Control Platform using SharePoint

Document management is critical to this not-for-profit organisation’s everyday activities.

If energy suppliers are found not to comply with the agency’s rigorous standards, it must take action – creating, collating and processing legal documents, evidence, settlement agreements and so on. In a given year, the authority might handle around 1,000 cases. Read this anonymised case study where Repstor affinity turns SharePoint into a robust document management, collaboration and compliance control platform for a major energy industry regulator.

Click HERE to read the full case study. 

Want to know more about how Repstor can help you? Fill out the form below NOW and one of our team will be in touch with you shortly.



Repstor Prepares for Increased Growth in 2018 and Bolsters its Sales & Support Team with Several Key Appointments

The Top 15 Deloitte Fast 50 company looks forward to another year of growth as demand for its Office 365, M-Files, OpenText and Box-based content management solutions soars

Belfast, January 15th , 2018 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint, Office 365 and ECM investments, has announced a number of key appointments in its sales and support functions. The company which shot straight into the Deloitte Technology Fast 50 in 11th place in its first ever ranking late in 2017 has made several new sales hires and continues its recruitment drive into 2018. Amongst the latest appointees are:-

Paul Wilmott – who joins Repstor as VP Sales. Paul is a deeply experienced sales professional with a wealth of knowledge in document and records management technologies.
Dr. Petri I. Salonen –joins as General Manager, Americas. Petri is charged with building a channel for Repstor in the Americas region and helping with enterprise sales.
Tony Ogilvie – who joins as Head of Services. A highly versatile IT and Information Management professional, Tony has deep technology experience in Office 365, SharePoint, document and records management.

Repstor enjoyed a tremendously successful 2017. Its highlights included a second consecutive doubling of revenues year on year, an office move to the iconic Scottish Provident building, a British Legal Technology awards finalist placement with international law firm, Eversheds Sutherland and finally capping off the year with the Deloitte Fast 50 awards, shooting straight in at 11th place in its first ever ranking.

Repstor’s products have attracted worldwide interest because they increase return on Office 365 and SharePoint investments. This is also true for ECM platforms provided by M-Files, HP OpenText, Box and others. In particular by adding case management to Office365 with its custodian product, the company has experienced enthusiastic take-up among its core markets in Professional Services, Legal, Public Sector and Regulated industries. Its matter management product for corporate legal provided with Eversheds Sutherland – ES /Unity™ also continues to enjoy enthusiastic take-up among corporate legal departments.

Repstor’s increased recruitment activity continues into 2018 aiming to boost its sales, pre-sales and delivery teams, as demand for its products continues to snowball.
Commenting on the company’s new appointments and the outlook for 2018, Alan McMillen, Repstor’s CEO, said: “We are delighted to welcome such seasoned talent to the Repstor team. Our people are key to everything we do so getting the right fit of skills and personalities is really important to us. We have been lucky to attract such great people and we look forward to them sharing in our success in 2018.”

To find out more about Repstor’s job openings, visit the website here.

Meridio Outlook Integration

Managing your MeridioTM ECM content from within Outlook. The Meridio Outlook integration

The affinityTM Meridio Outlook integration provides users with easy access to their Meridio ECM repository through the Microsoft Outlook interface.

Using the Meridio ECM connector organizations can enable users to have access to multiple document repositories in parallel. This means users can easily transition from their Meridio ECM system to a new system, such as SharePoint/Microsoft 365 or HP TRIM, minimizing the need for change management. Users are still provided with email and document management tools throughout the transition period resulting in zero downtime.

The Meridio Outlook integration provides a rich Outlook interface that is fast, familiar and intuitive for both legacy and new systems. Users can have access to multiple systems in parallel avoiding the need to execute a big bang migration.

Benefits of Meridio Outlook integration:

  • Simple to use client providing easy and efficient access to Meridio ECM repository content for users from Outlook
  • Provides a rich Outlook interface for both legacy and new systems in parallel giving users access to multiple systems at the same time
  • Provides on-going client support for existing Meridio repositories e.g. Windows 10/Outlook 2016
  • Access Meridio ECM content within a folder hierarchy in Outlook – available on and offline. Repstor affinity Meridio ECM connector is a full offline client, providing access, addition and editing while offline. This allows users to have browsing capability of content in the Meridio repository both online and offline
  • Add Files or Emails to Meridio ECM from Outlook: Users can file content from Windows Explorer, Outlook folders and similar applications to Meridio locations through Repstor affinity’s Quick File functionality or drag and drop.
  • Use Repstor affinity to copy or transfer documents between the Meridio repository and other existing repositories such as SharePoint and HP TRIM®.
  • Notification of added or updated content: Users can keep track of content within multiple repository sites. affinity will use standard unread notifications to flag new or updated content.

Repstor affinity leads the ECM market with its extensive integration to multiple repositories.

Request a demo of our multiple repository support to learn more…

iManage Outlook Integration

Managing ALL your content from within Outlook. The iManage Outlook integration – Repstor affinity

Repstor affinityTM provides all your users easy access to content stored in iManage Work® (previously HP/Autonomy WorkSite) through a fast, efficient interface with Microsoft Outlook.

Users benefit from a simple, consistent view of information that allows them to add, edit and retrieve this content when on or offline, within Outlook and also within Windows Explorer using the Repstor drive module.  Repstor affinity provides access to iManage Work® without slowing or impacting normal Outlook and supports applications where network latency negatively impacts the use of other clients, or where offline access is required.

The Repstor affinity connector is ideally suited to scenarios where there is a requirement to work offline or across latent networks, or when users want to access content from the iManage Work® systems in combination with other content repositories.

Benefits of the affinity iManage Outlook integration:

  • Fully integrated in the Outlook client to provide familiar and easy access to email, and document content stored in iManage Work®
  • Full offline working
  • Full email management, and forwarding of/reply to filed emails, and inclusion of other document content as attachments
  • Add, view, and edit documents and properties through the Outlook client (on or offline)
  • Filing of documents/other office file types direct from Microsoft Word, Excel or PowerPoint
  • Directed filing (suggested locations) of email, attachments or documents to iManage Work® folders with Repstor assist
  • Use Repstor affinity to copy documents between the iManage Work® repository and other repositories such as Microsoft SharePoint, File Shares and HighQ Collaborate
  • Access content through Windows Explorer using the Repstor drive product

Request a demo of our multiple repository support to learn more…