Author: Gabe Shaughnessy

File Share Outlook Integration

Managing your File Share content from within Outlook

Repstor affinityTM enables easy access to content held on File Shares, exploiting standard Outlook features to enhance user productivity and efficiency while encouraging collaboration.

Users benefit from Outlook previewers to ensure that they can quickly locate the correct content, including email, attachments, office documents, PDF’s or other content held on File Shares.

Benefits of affinity File Share Outlook integration:

  • File Emails to shared locations directly from Outlook: Utilize Outlook rules, quicksteps, and other standard Outlook features for single or multiple messages, or drag complete conversations from Outlook to file shares in a single step and maintaining full integrity of the mail items.
  • File email attachments in File Shares directly from Outlook: Allows users to drag and drop or copy email attachments directly to file share locations using standard Outlook functions and without opening windows file explorer and having to navigate to the location.
  • Add Files to File Share From Outlook: Users can drag and drop content from their windows desktop, windows explorer, Outlook folders, and similar applications to file share locations, or may choose to add documents via the affinity add document function.
  • View and Update File Share Content from Outlook: Users can preview (preview pane in Outlook), view (in native application), or edit (in native application) content that is stored in file shares from the Outlook User Interface.
  • Notification of added or updated content: Users can keep track of content within multiple file shares, or within deep file share hierarchies. affinity will use standard unread notifications to flag new or updated content.
  • Full offline access to file shares: Users can continue to add, update and access content from within Outlook even when they are disconnected from the file share network.
  • Quickly locate/file content held in deep or wide folder structures: Users can quickly find folders by utilizing Jump to Folder and Quick File functions to rapidly search and filter the folder structures.

Download the Repstor affinity datasheet to learn more….

SharePoint Outlook Integration

affinity has full support for SharePoint content types, metadata, defaults, mandatory metadata and taxonomies meaning that information management best practice and automation can be applied to enhance user productivity and efficiency.

It is easy to file into the correct location with the SharePoint Outlook integration. The SharePoint document libraries and folders are presented in Outlook as a folder hierarchy. Standard Outlook filing functionality can be used (drag and drop, quick steps, rules), or Repstor’s assist lite can be used to file into deep SharePoint hierarchies easily.

Benefits of the affinity SharePoint Outlook integration:

  • Access SharePoint content within a folder hierarchy in Outlook – available on and offline. affinity is a full offline client, providing full access, addition and editing while offline. This allows users to work while disconnected from the SharePoint system, and additionally improves the user experience.
  • File Emails in SharePoint directly from Outlook: Use standard Outlook features such as drag and drop/copy and paste/move emails to Outlook folders that are synchronized with SharePoint. Use Repstor assist lite to file emails easily in complex SharePoint hierarchies.
  • File email attachments in SharePoint directly from Outlook: Users can drag and drop or copy email attachments directly to SharePoint locations using standard Outlook functions. Use affinity Quick File to file attachments easily in complex SharePoint hierarchies.
  • Add Files to SharePoint From Outlook: Users can drag and drop content from their windows desktop, windows explorer, Outlook folders, and similar applications to SharePoint locations, or may choose to add documents via the affinity add document function.
  • Update SharePoint Content from Outlook: Users can preview (preview pane in Outlook), view (in native application), or edit (in native application) content that is stored in SharePoint from the Outlook User Interface.
  • Notification of added or updated content: Users can keep track of content within multiple sites, or within complex SharePoint hierarchies. affinity will use standard unread notifications to flag new or updated content.
  • Full offline access to SharePoint: Users can continue to add, update and access content from within Outlook even when they are disconnected from the SharePoint system.

Download the Repstor affinity datasheet to learn more…

Dropbox Outlook Integration

Manage your Dropbox emails, attachments and other content directly from Outlook. Introducing our Dropbox Outlook Integration.


The affinity Dropbox Outlook integration provides users with an easy way to store their emails, attachments or other content to Dropbox directly from Microsoft Outlook.
Dropbox appears as a folder location in Outlook enabling you to easily drag and drop emails from Outlook into your Dropbox folder – any email filed this way remains fully accessible in Outlook. If you have lots of folders created in Dropbox, for managing cases or projects, you can use the assisted filing functionality provided by the Repstor affinity Quick File tool. The Quick File tool enables users to quickly locate recent folders and search for folders easily by name, minimizing time spent traversing large folder structures.

Users have the additional benefit of being able to access, save and edit all content from one user interface – Outlook.

Benefits of the Dropbox Outlook integration:

• Access to your Dropbox folder hierarchy directly from Outlook: Dropbox folders will be visible on the left hand side of Outlook providing easy browse, preview and edit access to Dropbox content through the familiar Microsoft Outlook folders interface.
• Drag & drop emails, attachments and other content: Users can capture emails and/or attachments into Dropbox simply by dragging and dropping the item onto the target Dropbox folder in Outlook.
• Quick File functionality: Have lots of folders in Dropbox? Then use the ‘Quick File’ functionality which allows users to quickly locate the target folder by browsing recent locations and searching.
• Assisted filing functionality: The Repstor assist add-on module suggests the most appropriate filing location for an email being filed based on content and contextual analysis of the item to be filed.
• Full search capability from Outlook: Users can easily search, preview and find emails across all folders directly within Outlook (including all synchronized content and filed email attachments).
• No impact on Outlook performance: Outlook performance is unaffected.
• Bulk email management: Users can file multiple emails or multiple attachments to a folder quickly and easily.
• Notification of added or updated content: Users can keep track of newly added content. affinity will use standard unread notifications to flag new or updated content.
• A user-friendly client: Access Dropbox content within the familiar Outlook Environment. No training needed.

For more information download our affinity brochure or request a free trial.

Repstor Storms into Deloitte Technology Fast 50 in 11th Place

• Rapid growth catapults the company straight into the top 15, in its first ever listing
• Repstor revs up its recruitment drive in response to soaring demand for its Office 365 for matter management approach

Belfast, November 10th , 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has shot straight into the Deloitte Technology Fast 50 in 11th place in its first ever ranking, the company has reported.

The Deloitte Fast 50 awards, now in their 18th year, showcase the cream of the Irish technology industry, ranking the fastest-growing indigenous companies based on their performance over the last four years. Belfast-based Repstor has has just relocated to the iconic Scottish Provident Building following a second consecutive doubling of revenues year on year, a growth trajectory that secured the company a high listing in this year’s awards.

Repstor’s ECM adoption technologies have attracted worldwide interest because of their power to increase the payback on companies’ existing investments in Office 365 and SharePoint, as well as content management tools such as Box, M-Files and OpenText. Its case and matter management products, meanwhile, have experienced enthusiastic take-up among private law firms and corporate legal departments.

By offering organisations a way to better organise and manage their content using software they already use every day, Repstor has struck a chord with user communities, IT teams and budget controllers. In recent months Repstor has made significant headway in markets as far afield as the US, Canada and the UAE, a feat that did not escape this year’s awards panel.

The Deloitte Fast 50 awards

Announcing the winners of the Deloitte Technology Fast 50 programme, Peter Allen, a partner at Deloitte (NI) Ltd, commented: “What really strikes me this year is the focus the winning companies have on global markets – we estimate just under 90% of our winning companies’ revenues are generated by exports… Last year we highlighted that export markets would become increasingly important for the indigenous sector given the Brexit challenge, and it’s clear the Fast 50 companies are tackling this challenge head on.”

He added: “These awards offer a glimpse into the future of the technology market for venture capitalists and multinational companies, and also provide an excellent opportunity for businesses to highlight their achievements, their future ambitions and aspirations in the global marketplace. Congratulations to all our winners.”

Repstor recently stepped up its recruitment activity, aiming to boost its sales, pre-sales and delivery teams, as demand for its products continues to snowball.

Commenting on Repstor’s high ranking in the Deloitte Technology Fast 50, Alan McMillen, Repstor’s CEO, said: “We’re astounded and delighted to have entered the Fast 50 in such a high position. Certainly, 2017 has been a phenomenal year for Repstor, and we’re confident that we can sustain this speed of growth for the foreseeable future because we’re delivering a range of solutions that companies are crying out for.”

The Deloitte Technology Fast 50 Awards were announced in Dublin on 3 November 2017. Details of the final rankings are available to download at www.fast50.ie.
To find out more about Repstor’s job openings, visit the website here.

Pact Advocaten Implements Custodian for Legal in 10 days

New ‘Out of the Box’ implementation approach delivers integrated Office 365 for matter management in a fraction of the time of other systems- days rather than weeks.

MAASTRICHT/AMSTERDAM, November 1st, 2017 – Transform Data International today announced that Custodian for Legal has been chosen by Pact advocaten as its document, email and knowledge management system.

Pact advocaten greatly values end user adoption and the security of its customer data. The firm has been using Office 365 for several years and was looking for a solution to improve end-user adoption. As Custodian for Legal seamlessly integrates with Office 365, Pact advocaten is now taking full advantage of its advanced functionality designed for the legal market such as matter management, document and email-management, collaboration, archiving and knowledge management.

Implementation began early October and was finished within 10 days. All Pact employees are using the new solution daily.

Custodian for Legal is a collaboration and document management solution, based on the Repstor product suite. It utilises the powerful and familiar interface of Microsoft Outlook and other Office applications to ensure the highest level of user-adoption. Custodian for Legal is used worldwide by law firms and corporate legal departments including Boels Zanders, Morris Law, KANA, Eversheds Sutherland & Gunnercooke.

Rob Kubben, managing partner at Transform Data said:

“We are delighted to welcome Pact advocaten to our customer base. It is particularly gratifying to have successfully implemented custodian for legal in such a remarkably short timeframe – 10 days!” This is down to our new ‘out of the box’ implementation approach which means systems are implemented in days rather than weeks.”

Maarten Klaassen, Lawyer at Pact advocaten added:

“In order to keep delivering the best service to our clients, we like to invest in IT solutions that allow us to work more efficiently and serve our clients faster.

The combination of advanced search capabilities, ease of access to knowhow libraries and matter management within the familiar interface of Outlook, allows us to deliver even better service to our clients.”

About Pact advocaten
Pact lawyers is a young, ambitious law firm with specialists in employment law, real estate law, IT law, corporate law and zoning law. Pact lawyers offers commercial, professional services tailored to the demands of the current market. Our approach is governed by several key elements: practical, no-nonsense service, close client contact and a highly competitive fee structure.

Our lawyers realise that the current climate requires nuanced client relationships and a modern approach. More at www.pactadvocaten.nl

About Transform Data International
Transform Data helps businesses optimise their workforceproductivity through the implementation of ECM, Mobility and Cloud solutions.

Many organisations across Europe rely on Transform Data to solve their information management challenges whether to support decision-making processes or by automating day-today operations that rely on accurate data.

With a focus on professional services and health markets, Transform Data helps companies and corporate departments to manage their information easily and intuitively, meeting compliancy and efficiency goals.

More at www.transformdata.eu

Repstor Joins Ireland’s Technology Elite on the Deloitte Technology Fast 50

The company’s continued momentum has prompted a new recruitment drive, as its Office 365 for matter management approach attracts high demand

Belfast, October 30th, 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has made the prestigious Deloitte Technology Fast 50 for the first time, the company has reported.

Now in their 18th year, the Deloitte Fast 50 awards, rank Ireland’s fastest growing technology companies and recognises indigenous technology companies that have demonstrated exceptional growth in turnover in the last four years. This summer, Repstor announced it was moving its growing operations to the Scottish Provident Building in Belfast city centre following a second consecutive doubling of revenues year on year.

By offering organisations a way to better organise and manage their content using software they already use every day, Repstor has struck a chord with user communities, IT teams and budget controllers. Over the last year, growing numbers of global and national brands have exploited Repstor’s ECM adoption technologies to maximise their investments in Office 365 and SharePoint as well as content management tools such as Box, M-Files and OpenText. Its case and matter management products, meanwhile, have experienced enthusiastic take-up among private law firms and corporate legal departments.

The announcement of Repstor’s entry into the Deloitte Technology Fast 50 rankings follows hot on the heels of news that the company is a finalist in two categories in the British Legal Technology Awards 2017, along with strategic partner Eversheds Sutherland. The partners have been shortlisted for ES/Unity™, the MS Office 365-based legal matter life-cycle management solution they co-launched in March. The collaboration has also been shortlisted for the DM awards.

In response to soaring market demand for its products, Repstor has now launched a new recruitment drive designed to boost its sales, pre-sales and delivery teams.

Commenting on the news, Alan McMillen, CEO at Repstor, said: “We’re thrilled to have come to the notice of another highly reputable awards programme, in the form of the Deloitte Technology Fast 50 – particularly as it acknowledges the rapid growth we are experiencing. 2017 has been an incredible year for Repstor, and the momentum around our products feels unstoppable. That’s why we’re now actively going out to market to look for additional talent to bolster our sales effort, in a major recruitment initiative.

“Repstor’s appeal is very clear cut,” he added. “It comes from our ability to target everyday pain points for businesses around how they store and manage content – crucially, without them having to undergo huge and expensive upheaval, as they would if they went out and bought separate, specialist ECM systems. Our products let people keep working the way they always have, while making it easier to manage, share, find and track content – with substantial efficiency, productivity, transparency and compliance benefits.”

Repstor’s exact ranking within the Fast 50 will be revealed at this year’s Deloitte Technology Fast 50 Awards on November 3rd in Dublin.

To find out more about Repstor’s job openings, take a look here.

Repstor affinity reduces Outlook PST storage & enhances SharePoint collaboration at global automotive supplier Brose

Brose is a large global automotive supplier. Its mechatronic systems for doors, seats
or electric motors and drives can be found in every second new vehicle around the
world today. The company, which is over a century old and is still family owned today,
employs more than 25,000 people across 60 locations in 23 countries.

Brose depends on IT to enable dispersed global teams to collaborate on customer projects.
It means it can field the right knowledge experts without any concerns about location.
The company has 15,000 Microsoft Office users internationally, Exchange mailbox servers sited
in Europe, Asia and North America, and a central SharePoint farm located in Germany.

Despite having central file shares and SharePoint collaboration portals, Brose’s project teams were
defaulting to email to hold and retrieve project-related information and documents, in the form of Outlook
personal folders (PST data files). A lot of time could be spent locating the latest version of content, and the
over-reliance on PST files located on the local network was consuming a lot of expensive storage. Also, if
users were unavailable or left the company, there was no easy way to get at the information held in their
email folders.

Click HERE to read the full case study. 

Want to know more about how Repstor can help you? Fill out the form below NOW and one of our team will be in touch with you shortly.



ES/Unity™ from Repstor & Eversheds Sutherland shortlisted for 2 British Legal Technology Awards

The result of a unique collaboration between a software vendor and global legal practice, the Office 365-based legal matter management system is a finalist in both the New IT Product of the Year & Technology Venture of the Year categories

Belfast, October 17th , 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has been named a finalist twice over in the British Legal Technology Awards 2017, with strategic partner Eversheds Sutherland, for their jointly developed legal matter lifecycle management solution, ES/Unity™.

Strong contenders in both the New IT Product of the Year, and Technology Venture of the Year, categories, ES /Unity’s double shortlisting was announced at the London Law Expo on October 10. The winners will be announced at a lavish awards ceremony at Plaisterers’ Hall in the City of London on November 15th.

Judged by an independent panel of experts, the British Legal Technology Awards acknowledge and reward excellence in Legal Technology and IT Security within the UK and European Legal Sectors. Hosted by Netlaw Media, the 2017 Awards aim to recognise leadership, innovation in technology and the individuals, teams and suppliers transforming the future of legal services.
Launched at the annual British Legal Technology Forum in March this year, ES/Unity combines Eversheds Sutherland’s years of legal experience with Repstor’s success in creating high-impact matter/case and email/document management solutions that work natively within Microsoft Office, Office 365 and SharePoint.

Eversheds Sutherland was already using Repstor technology internally to transform its own matter management. The idea for ES/Unity was born out of the Eversheds Sutherland’s own experience added to what it knew corporate legal teams needed (the firm has its own UK-based team, Ignite, which provides fast-turnover legal work for corporate clients).

One of ES/Unity’s significant differentiators is that the software was developed in close collaboration with Eversheds Sutherland’s own legal teams, so it reflects the way legal people naturally work. Eversheds Sutherland’s consulting team, which is responsible for taking ES/Unity to market, can show legal teams how to use it to improve process efficiency and content organisation, without users having to alter their normal work patterns.

Responding to the news of ES/Unity’s double shortlisting in the British Legal Technology Awards, Sheila Gormley, Repstor’s Director of Business Development, said,

Our colleagues at Eversheds Sutherland are as thrilled as we are to have been recognised in this way and named as finalists in these prestigious awards. We knew that we had created something special in ES/Unity, and the early market response – not just in the UK, but globally – has exceeded our wildest expectations.

About Repstor
Founded in 2011 and headquartered in Belfast, Repstor helps companies exploit their SharePoint and Office365 investments.
Repstors’ founders have deep heritage and experience in Microsoft and ECM technologies uniquely equipping them to deliver world-class integration technologies that transform user adoption and acceptance of SharePoint and other content stores.
Our world-class suite of products from SharePoint , Office 365 & Content Store integrations to our case management and legal matter management solutions, underpin the success of many organisations including Eversheds Sutherland, gunnercooke, ForFarmers, Pentland Brands, Value Retail , Boels Zanders Advocaten and Brose Group.
More at www.repstor.com and on Twitter @Repstor1.

About Eversheds Sutherland

As a global top 40 law practice, Eversheds Sutherland provides legal services to a global client base ranging from small and mid-sized businesses to the largest multinationals, acting for 72 of the Fortune 100, 61 of the FTSE 100 and 120 of the Fortune 200.

With more than 2,400 lawyers, Eversheds Sutherland operates in 66 offices in 32 jurisdictions across Africa, Asia, Europe, the Middle East and the United States. In addition, a network of more than 200 related law firms, including formalised alliances in Latin America, Asia Pacific and Africa, provide support around the globe. More at www.eversheds-sutherland.com

Media Contacts:
Carina Birt
Sarum PR for Repstor
carina@sarumpr.com

Within just 6 months of launch, ES /Unity™ from Repstor & Eversheds Sutherland takes the corporate legal sector by storm

 

Providing powerful legal matter management using companies’ existing Office 365/SharePoint systems, ES/Unity has found a sweet spot with in-house legal teams, attracting major international clients in the UK, US and UAE

Belfast, October 10th, 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has reported even greater than anticipated early success for ES /Unity™, the new matter management solution it launched in March in partnership with Eversheds Sutherland, the international law firm.

National Grid, Wellcome Trust, Queen’s University Belfast, and Miral, an asset management company in the UAE, committed to ES /Unity within the first quarter after the product’s launch. A major banking group, a Canadian construction company, and a US multinational biotechnology product development company, are also in advanced discussions about implementing ES /Unity.

Repstor and Eversheds Sutherland have been struck by the scale of some of the planned implementations, having initially assumed small or medium sized companies would be ES/Unity’s main market. “But there is no limit to the product’s scale, and some of these implementations will be rolled out to over a hundred users,” Sheila Gormley, Repstor’s Director of Business Development, said.

A well-known UK transport organisation, two global oil companies, a European car manufacturer and one of the leading mobile operators in the UK are also talking to Eversheds Sutherland and Repstor about using ES /Unity.

“This impressive early success is testimony to the strength and positioning of the product, which makes it a very easy decision for firms, their users and their IT people,” Sheila added.

Introduced to the market at the annual British Legal Technology Forum in March 2017. ES/Unity combines Eversheds Sutherland’s own legal experience with Repstor’s technology expertise in extracting greater value from everyday Microsoft products (Repstor specialises in matter/case and email/document management solutions that work natively within Microsoft Office, Office 365 and SharePoint).

Beyond tangible productivity and efficiency benefits, teams using ES /Unity can continue to work as they always have, and transition to the cloud in a very low-risk way. This means they can work more flexibly and potentially source talent from a wider pool. The software also provides greater transparency and management information, enabling legal teams to demonstrate their value to the business.

The market opportunity for ES /Unity was confirmed by research last year (Raising the bar: Digital technology and the enhancement of legal services – The Looking Glass Report’, Winmark 2016). It found that budget issues, difficulties blending new and existing systems, and a lack of time to absorb change, were significant barriers to improving document management – particularly for in-house legal teams.

“There is no other product of its kind on the market,” Sheila noted. “Until now, in-house legal teams have had to buy specialist matter management solutions on top of their O365 / Microsoft platform investment, which can be costly as well as overkill for the needs of a corporate legal department. ES /Unity is different – it builds on systems that are already in use every day.

“The market response to ES /Unity has surprised us,” she added. “The most common reaction we get to ES /Unity is “It’s too good to be true!” Clearly it’s something teams have been waiting for.”

Repstor and Eversheds Sutherland also plan to target small and medium law firms with ES /Unity. “This is a huge opportunity in its own right, which ES/Unity addresses perfectly. But for the moment, we’re focusing on the pent-up need in the corporate market,” Sheila concluded.

Transform Data to expand distribution of Repstor ECM product suite to DACH region after its own success in Benelux & the Nordics

Strong demand for exploiting existing Office 365/SharePoint investments for effective case management bodes well for new channel partnerships across the German-speaking markets

Belfast, October 2nd , 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has announced plans to expand sales of its content and case management solutions to the German-speaking countries of Germany, Austria and Switzerland (the so-called DACH region).
Repstor’s strategic partner for mainland Europe, Transform Data, will be responsible for establishing new channel partnerships in the region. The move follows strong sales across Benelux and the Nordics, particularly in the legal sector, fulfilled by the Dutch company.

European clients including Strukton, Boels Zanders, ForFarmers, Morris Law and Haldor Topsoe have been snapping up Repstor’s solutions, which in the legal sector harness organisations’ existing investments in everyday Microsoft office platforms, to deliver powerful case and matter lifecycle management.

Transform Data, which specialises in legal enterprise content management (ECM) solutions and distributes and builds Repstor’s legal solutions such as custodian, in target European markets, has been successfully implementing Repstor’s product suite in Benelux and the Nordics for the last three years, achieving significant success with law firms and in-house corporate legal teams.
In common with Repstor, its mission is to help customers improve productivity and deliver transformation using existing systems they have bought.

Commenting on the European expansion plan, Alan McMillen, Repstor’s CEO, said, “Broadening into the German-speaking DACH countries is a logical and exciting move given the impact Transform Data has had with our legal solutions in the Benelux and Nordic regions. The pressures and demands around ECM are the same wherever you go in the world, so the wider opportunity is substantial, and Transform Data is the perfect distribution partner to help us capitalise on these additional markets.

“What’s great about our partnership with Transform Data is that the company was founded on the same ethos as ours – to encourage customers to build on the software investments they’ve already made, instead of starting again for every new thing they want to do. With added controls and usability, Office 365 and SharePoint are the obvious foundation for content management, and our products are proven in this context. Transform Data understands and has first-hand experience of this, so who better to build new channels for us?”

René Beulen, responsible for partner management at Transform Data added, “We’re delighted to have this chance to take Repstor’s products to the DACH region and appoint new partners there. We feel privileged to have been entrusted with this opportunity, and we can’t wait to take this forward. With demand as high as it is for solid, practical and user-friendly ECM case management, we all have much to gain from this strategic expansion.”

About Transform Data
Transform Data helps businesses optimise their workforce productivity through the implementation of ECM, Mobility and Cloud solutions.
Many organisations across Europe rely on Transform Data to solve their information management challenges whether to support decision-making processes or by automating day-to-day operations that rely on accurate data.
With a focus on professional services, finance and health markets, Transform Data helps companies and corporate departments to manage their information easily and intuitively, meeting compliancy and efficiency goals.

More at http://www.transformdata.eu/