The legal department wanted to replace its legacy, on-premise document management system, iManage Work, with a cloud-based solution linked to Microsoft 365 which would be more cost-efficient and give the department more consistent control of information security and compliance across its operations.
Integrating comprehensive matter management into Microsoft 365 brings the Legal Department into line with the enterprise-wide efficiencies and controls enjoyed elsewhere in the company, and further increases the return on investment on the company-wide platform.
Specifically, the legal department found in Custodian for Legal a secure, affordable, and scalable solution which provides both on-and off-line access to matters. Because the IT makeover harnesses Hydro’s existing investments in Microsoft 365 and SharePoint, the required IT effort was acceptable, ensuring that the implementation was quick and easy. The data from the existing iManage system has been migrated using Transform Data’s Migration Toolkit, which comes with out-of-the-box connectors to various systems and guarantees minimal disruption for users.
Commenting on the choice of Custodian for Legal solution that Transform Data provides, Annette Sommer, who headed up the DMS project in the Group Legal Department, said: “We liked Custodian for Legal from the start, in particular because of its simple design and user-friendly interface. Our end-users are happy with the new system, and we have appreciated the close collaboration with the Transform Data team. It helps that they are familiar with our current way of working and have a standard approach to moving data from the legacy system to the new solution, making the transition very easy. Once our IT department confirmed that the solution was compliant with the strict security guidelines we have to follow these days, the project got underway rapidly.”
Rob Kubben, managing partner at Transform Data added: “We are pleased to welcome Hydro to our customer base. The migration approach we’ve developed and honed over numerous previous projects made the switch easy from the end-users’ perspective. Once the teams have become used to the new system, they will start to benefit from the numerous functions and features provided by Microsoft 365 and Custodian for Legal – without additional costs or licences.”
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