Author: Gabe Shaughnessy

Natural Resources Wales – A Repstor Success Story

Natural Resources Wales benefits from easy filing, better collaboration and compliance in Microsoft Office 365 with Repstor affinity.

Natural Resources Wales (NRW) is the largest Welsh Government Sponsored Body – employing 1,900 staff across Wales with a budget of £180 million. It was formed in April 2013, largely taking over the functions of the Countryside Council for Wales, Forestry Commission Wales and the Environment Agency in Wales, as well as certain Welsh Government functions.

As a new organisation one of the first tasks that faced Natural Resources Wales was to unite the various government agencies and functions which now formed part of their organisation. Bringing together 1900 staff from a number of different government agencies and functions across a range of locations and with many different policies, existing EDRM Systems and File Shares posed a challenge. It was important to NRW that its business solutions would meet regulatory and compliance requirements for records keeping and encourage collaboration and joined up working across the new organisation.

Challenge

The Management of email as part of formal records management
User Adoption
Seamless integration with Office 365 deployment
Filing & Retrieval

Solution

NRW produced a set of requirements for an email solution and followed the G-Cloud procurement process. NRW selected to deploy Repstor across the organization.
The installation was completely standard, users were able to connect to the appropriate content on the Office 365 system and start working immediately.

Results

User Adoption: all users can quickly and easily find, and file content through the familiar Outlook client without any need for training on new UI’s.
Compliance: users can now more easily comply with NRW records policies.
Increased Productivity: users now file email content as it is generated and individual users have extremely fast access to their content wherever they work, on or offline.
Accuracy of Information: Users now have confidence that all of the latest and relevant information is available to them as early as possible
Easy filing: filing time has been significantly reduced

“Repstor affinity is a key part of our Office 365 deployment. Its quick deployment and ease of use has meant that users have adopted the system without the need for any special training enabling us to seamlessly bring users on board, focusing on ensuring that our policies are effectively implemented.
The ease of use particularly around filing and retrieval has been an essential part of rolling out this project without the need for a large change management effort on our part around the use of the software,” Debra Jones, Project Manager, NRW.

Read the full case study here repstor natural resources wales

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Repstor ECM Adoption software to be deployed across Premier Oil Plc global operations

January 12th, 2014 – Belfast – Leading ECM Adoption specialist, Repstor today announced that Premier Oil – a FTSE250 international oil and gas exploration and production company has selected and is deploying Repstor affinity and Repstor assist across its global operations to underpin its document and records management programs and to ensure adoption of their newly deployed ECM platform (Microsoft SharePoint).

Premier Oil is headquartered in the UK with operations across the globe, and with the need to meet regulatory requirements and ensure productivity across a widely spread and diverse workforce they have selected Repstor to ensure that users across the organization can move to the new platform while minimizing change management and training requirements.

In a selection process that included evaluation of several competing products, Repstor affinity and assist were the clear winner in every important area of functionality. Highlighted in the evaluation were, ease of use, depth of integration with Microsoft Outlook and Office, email filing and management, performance and stability, support for search, ease of enterprise-wide deployment and offline working. Availability of filing assistance (the Repstor assist product) was also key, to ensure users could file content correctly with significantly improved productivity.

In selecting Repstor Premier Oil recognized that by providing a very effective and easily adopted Outlook client it could increase user adoption of its Microsoft® SharePoint® ECM systems, and improve collaboration, ultimately cutting costs.

Premier Oil chose Repstor because it provided a level of product integration, ease of use and performance in a product that was ready for deployment across the enterprise.

“During our evaluation, the Repstor product delivered what we were looking for: management of documents and emails using a familiar interface (Microsoft® Outlook®) with minimal change to our users’ routine.” Andy Gibb, Group Legal Manager, Premier Oil Plc.

“For our legal and project users in particular this is a key selection, since email is the key content type for lawyers and project managers, and the fact that in our evaluation the Repstor assist product made email filing and access faster and easier rather than slowing the process down by prompting for additional information.” adds Andy.

Premier Oil staff will have a much more user friendly way of working and collaborating on projects using Repstor affinityTM. Not only that but users have information available quickly when they need it whether on or offline making collaboration both easier and more productive.

“We are delighted to be working with the team at Premier Oil and that their evaluation clearly highlighted the benefits around the areas where we have focused in developing the Repstor products” Alan McMillen CEO, Repstor Limited

Supporting Resources:
For more information on the affinity product visit: https://www.repstor.com/products-for-ecm-adoption/affinity
For more information on Repstor’s Project Content Management solution visit: https://www.repstor.com/solutions-ecm-adoption/business-solutions/project-content-management
To download a free trial of the affinity product visit: https://www.repstor.com/products-for-ecm-adoption/try-our-software

About Premier Oil
Premier is a UK based independent international oil and gas exploration and production company. It has three core businesses centered on South East Asia, the North Sea and Pakistan. It strategy is to grow the underlying reserves and cash flow through acquisitions, developments and exploration in its core areas where it brings particular strengths. It is a leading playing in the Singapore gas market; it is developing oilfields in new oil basins in Vietnam and recently acquired significant producing and development interests in the UK.