Repstor Features in Gartner Market Guide for Corporate Legal Matter Management

Repstor recognised as leading matter-centric document and email management provider

Belfast, November 5th, 2020 – Repstor, the Microsoft 365-based matter management specialist, has announced that it features as one of the select vendors in Gartner’s latest Market Guide for Corporate Legal Matter Management, which focuses on companies that have achieved visibility and traction in the market.

The Guide explores the importance of matter management and its relevance within the broader enterprise legal management (ELM) suites. The Guide also makes a number of strategic recommendations for law firms looking into matter management solutions.

“Gartner is clearly one of the most authoritative analyst houses when it comes to technology so it is an honour to be recognised in this Guide,” comments Sheila Gormley, Exec VP Legal Solutions, Repstor. “It shows that Repstor is a genuine and trusted vendor for corporate legal matter management and gives us great confidence as we look forward to another year of growth.”

Want to know what Repstor could do for you? Fill in the form below NOW:

Repstor Continues to Convert the Legal World to Microsoft 365 for Matter Lifecycle Management

Enviable legal sector talent on both sides of the Atlantic along with Repstor’s Microsoft Gold partner and Content Services Partner status drive big-name client wins with corporate legal teams and private law firms in the UK and the US as the urgency around digital transformation intensifies

Belfast , UK –  September 14th,  2020 – Repstor, the Microsoft 365-based matter management specialist, has seen demand for its Custodian for Legal™ matter lifecycle management and interest in its new Repstor for Teams™ solutions soar in the wake of the global lockdown, as more legal teams seek more intuitive and mainstream ways to collaborate on their caseloads across distance.

Repstor’s clients around the world include North American law firm Charthouse Lawyers; international firms Adams & Adams and Konexo; Anthony Gold Solicitors, gunnercooke and Boels Zanders Advocaten in Europe, plus the in-house legal departments of UK Power Networks, National Grid, Wellcome Trust and the International Air Transport Association (IATA) All have turned to Repstor’s Microsoft 365-based legal software to deliver greater agility, visibility and efficiency as they progress and monitor client matters.

Repstor has bolstered its senior teams in the US and the UK in response to the explosion in demand for its legal solutions. Among the latest appointments are Kevin Bley, US Sales for Corporate Legal in the US – an experienced VP of sales with strong business development skills in IT and services, particularly linked to Software as a Service (SaaS). He joins Bryan Ferguson, Director of Sales for the Americas.

Heading Repstor’s global Legal Solutions organisation is co-founder Sheila Gormley in Belfast, UK. She is joined by Deirdre Sweeney, Repstor’s recently-appointed Head of Operations responsible for customer success. Deirdre has worked in the IT industry since graduating from Trinity College Dublin in 1987. Another highly-experienced member of the UK team is Principal Consultant for Legal & Professional Services, Leigh Smith, who joined Repstor from global law firm Eversheds Sutherland in 2018.

Repstor Custodian for Legal provides legal teams with a secure matter lifecycle management Solution for Microsoft 365 and Microsoft SharePoint incorporating document & email management and collaboration. Its soaring success with both corporate legal teams and private law firms is down to its accessibility, affordability and easy integration with existing systems.

Repstor recently launched a timely new solution, Repstor for Teams™, allowing legal teams to coordinate and progress all matter management in a secure, ordered and traceable way from within the mainstream collaboration hub, Microsoft Teams. The new Repstor solution comes in response to the sharp rise in Teams adoption seen during the COVID-19 lockdown, as dispersed colleagues have sought more spontaneous ways to stay connected and keep matters moving outside of the office.

“Repstor’s success in the international legal market has been phenomenal, and is a strong indication that the profession is no longer well served by complex, expensive, proprietary document management solutions,” commented Alan McMillen, the company’s CEO.

“Legal teams are voting with their feet and switching to software that’s intuitive, close at hand, and used by everyone. Repstor meets that need, giving legal professionals a single window through which they can monitor and manage matters right through to completion, in a fully compliant way, with everything they need to hand. Demand for our Microsoft 365-based matter lifecycle management solutions is stronger than ever, and with our expanding and deeply experienced team on both sides of the Atlantic, our clients couldn’t be in better hands.”

Want to know what Repstor could do for you? Fill in the form below NOW:

International Law Firm, Adams & Adams, implements Repstor Custodian for Legal™ for Microsoft 365 Matter Management

South African deployment marks first project for freshly minted partnership between Repstor and Cloud Essentials

Belfast, June 8th 2020 – Repstor, the Content Services and Microsoft 365 matter management specialist, today announced that leading South African law firm Adams & Adams is deploying Custodian for Legal™, the specialist legal matter management solution. It follows the formation of an alliance between Repstor and Microsoft Gold Partner, Cloud Essentials.

Cloud Essentials is a leading provider of cloud migration and information governance solutions to enterprises throughout the UK and EMEA, with extensive experience in delivering solutions to large customers, including law firms, banks, insurance companies and government agencies.

Adams & Adams, a law firm with over 600 employees, has built a longstanding relationship with Cloud Essentials. When it wanted to replace its aging on-premises document management solution, the law firm asked for guidance. After evaluating the market, and having selected Microsoft 365 as their preferred solution, it became clear that only Repstor could offer an affordable, intuitive and fully Microsoft 365-integrated matter management platform.

“Custodian for Legal has outstanding functionality – it is a class above the other products out there and it integrates so seamlessly with Outlook that our users barely know it is even there,” explains Colin Short, CIO, Adams & Adams. “It also allowed us to standardise our processes across practice areas, saving significant time and money.”

Custodian for Legal enables Adams & Adams to track, trace and retrieve documents in an instant. For a firm that sends and receives somewhere in the region of one million emails per month, that transparency and speed is crucial. It also ensures that lawyers can work securely from their phone or laptop with minimal configuration and no need for costly and complicated VPNs.

“Our environment is critical but complex with a huge set of documents. Repstor allows us to navigate that complexity with confidence,” adds Colin. “As we move through the deployment, we have been greatly reassured by Repstor’s ability to meet deadlines within budget – they have been brilliant since day one and give us a personal service often lacking in other vendors.”

“Our aim is to enable our customers to leverage the value of the entire Microsoft 365 solution stack so partnering with Repstor makes perfect sense,” comments Chris Hathaway, director of cloud and governance at Cloud Essentials. “Adams & Adams is a great example of how law firms can take advantage of solutions such as Custodian for Legal to make matter management cost-effective and seamless. Moreover, it is well suited to both law firms and in-house corporate legal departments, which is a market we hope to target together.”

“At Repstor, we want to partner with the best in their fields, such as Cloud Essentials,” comments Sheila Gormley, Repstor’s Executive VP of Legal Solutions and co-founder. “Together we can bring an affordable, end-to-end, fully integrated matter management solution to new markets in South Africa, UK and beyond.”

Want to know what Repstor could do for you? Fill in the form below NOW:

North American Law Firm, Charthouse Lawyers, Deploys Repstor Custodian for Legal™ for Integrated Matter Management

Newly implemented platform enables cost-effective and structured file management with a single source of truth

Belfast, May 26 2020 – Repstor, the Content Services and Microsoft 365 matter management specialist, has today announced that Canadian law firm, Charthouse Lawyers, has selected Repstor Custodian for Legal™ to transform how it manages critical documents and emails.

Previously, the firm relied on paper documents and printed emails while lacking any consistent structure or filing hierarchies across its PCs. Without a central file server, retrieving key documents was a manual and time-consuming task, involving searching hundreds of banker’s boxes worth of physical paperwork. The company wanted to automate its document management while integrating with its existing Microsoft Office 365 environment.

“When I began leading Charthouse Lawyers in 2019, I wanted to create a single electronic source of the truth, establish a uniform folder structure and take all our legacy data to the cloud while maintaining data protection best practices,” explains Spencer Keys, lawyer and managing counsel, Charthouse Lawyers. “Under our existing system it took us 5 to 30 minutes to retrieve the right document, which not only wastes time but also interrupts a professional’s focus on the task at hand where it can take another 30 minutes to get back to that focus. We were also charging file retrieval fees of $75 when clients called to request old file information, when it should have taken seconds, which understandably our clients didn’t appreciate.”

Charthouse Lawyers evaluated the market and found that, although there were a number of options, most were too focused on corporate law firms with deep pockets and numerous employees. With only six permanent staff, Charthouse Lawyers wanted a solution that would work in a smaller company at an affordable cost. It was impressed by Repstor Custodian for Legal™, which seamlessly integrates with Microsoft Office applications, Windows Explorer and Outlook. By extending the powerful document management capabilities of Microsoft Office 365 and SharePoint, Custodian for Legal™ provides legal case management software collaboration, document and email management at a price point that can work for small and large firms alike.

“Repstor enables me to make full use of our existing Office 365 investment with all the functionality we need at half the cost of competing solutions,” continues Spencer. “Now our employees have instant access to the information they need securely and via an interface with which they are already familiar.”

The arrival of the deadly global pandemic Covid 19 soon demonstrated a further benefit of the Repstor solution: with employees needing to work from home, Charthouse Lawyers was able to give each a laptop with Office 365 and Custodian for Legal™ so they could access all the documents they needed without any complex provisioning or special VPNs.

“Charthouse Lawyers shows we are committed to expanding our presence in the North American market and how Custodian for Legal™ is an ideal fit, even for smaller law firms. Small and medium-sized firms often find the costs and management overheads of proprietary solutions prohibitive.  At Repstor, we have worked hard to make the solution affordable and, since it’s sitting on top of our clients’ existing Office 365 system, the requisite management skills are readily available,” comments Sheila Gormley, Repstor’s Executive VP of Legal Solutions and co-founder. “Spencer and his team now have the flexibility, security and reliability to access the information they need, regardless of location, enabling them to provide better service to their clients.”

Want to know what Repstor could do for you? Fill in the form below NOW:

Digital transformation of the legal function has never been more urgent

As legal teams adapt to the ‘New Normal’, the urgency around digital transformation of everyday processes is starker than ever.

In particular there is now a heightened need for dispersed teams to be able to collaborate productively and efficiently from home – using tools they already have. It’s why we are seeing so many legal professionals embrace platforms like Microsoft 365 – including MS Teams and MS Planner – more broadly. It’s proving the ideal means to collectively organise and process matters in a secure and managed way.

We know this is happening, because of the very high levels of interest in our current bite-sized webinar series. Each week, our CTO Fergus Wilson provides practical tips on using Teams to maximum effect for remote collaboration during the ongoing lockdown. (A recent session addressing a common question from legal teams can be played back here.)

Introducing Panoram: our exciting new legal digital transformation partner

In the current state of market upheaval, the announcement of Repstor’s partnership with Panoram – an exciting new legal digital services start-up – could not be timelier.

Panoram is a brand new legal transformation specialist, which has deliberately brought forward its business launch during the Covid-19 lockdown, in response to the growing sense of urgency around digital transformation in the sector.

Poignantly, Panoram shares Repstor’s belief that harnessing existing technology investments is the surest way to adapting to the current climate with enhanced content management & collaboration; to enabling new digital ways of working immediately, and without disruption to everyday activity.

It’s why Repstor was the obvious technology partner for matter lifecycle management. Panoram will recommend and implement Repstor Custodian for Legal™ as its default matter management offering, linked to Microsoft 365 (the Office 365 subscription service). Custodian for Legal is ideal for corporate legal departments and law firms anxious to accelerate their digital transformation initiatives, because it builds on a software investment many legal teams have already made. It’s no coincidence that the software has become a firm favourite for transforming matter-related document and email management, as well as legal matter-based collaboration.

A meeting of minds: legal visionaries & technology heavyweights

Panoram’s founders are respected experts in legal technology and legal practice. They include Rick Seabrook, a digital transformation leader and formerly a Partner at Accenture. He believes strongly that law firms and in-house legal teams have no choice but to embrace digital technologies and new delivery models if they want to survive, and stay relevant and agile.

Another co-founder Greg Wildisen, is a technology visionary who, before Panoram, co-launched the European arm of AI automation software company Neota Logic with Rick. And Martin Bonney, one of the world’s leading eDiscovery managed services experts, brings over 25 years’ experience gained in ‘magic circle’ law firms, eDiscovery service providers, and global consulting organisations.

At Repstor, we’re delighted at this obvious, timely and powerful match. Panoram offers a unique combination of law firm heritage, deep digital/technology expertise, and independence (because the company isn’t owned by an IT vendor or a law firm). Together, our two companies offer something very special – which this market is clearly hungering for.

IATA has chosen Custodian for Legal™ – Another success for the Konexo and Repstor partnership

Repstor has announced that the International Air Transport Association (IATA), the trade association for the world’s airlines, has chosen Custodian for Legal™. This recent development means another success for the Konexo and Resptor partnership. Together they will help to transform legal matter management across three different time zones by bringing new rigour and consistency to record retention and inter-region collaboration.

The Office 365-based matter management software, accessed via Outlook, will bring new order and visibility to case and content management across IATA counsel teams straddling 3 time zones.

Click HERE to read the full case study. 

Want to know more about how Repstor can help you? Fill out the form below NOW and one of our team will be in touch with you shortly.

London Law Firm Anthony Gold Chooses Repstor Custodian for Legal™

The O365-based software, which benefits from the familiarity of Outlook, will restore order to email filing, enhance remote collaboration and provide more granular content security

Belfast, February 19th, 2019 – Repstor, the ECM software and matter management specialist, has announced that Anthony Gold, the UK200 London-based law firm, has chosen custodian for Legal™ to enhance matter management with its intuitive, Outlook-based approach to email and document management.

Anthony Gold employs around 170 people across three locations in London, and at least half of its fee-earners and partners work flexibly from home at least some of the time – a critical factor in retaining top talent. The firm has turned to custodian for Legal from Repstor to make remote collaboration easier, and to reduce the time being lost daily to email filing.

“Filing and email management are a huge consumer of time, because of the sheer volumes of messages transmitted each day in relation to client matters,” explains David Marshall, a partner at the firm. “They have to be stored in the correct client spaces, but this was taking longer each day.”

Custodian for Legal appealed because it reflects the way people naturally work within Outlook, while ensuring that emails and their attachments are stored in the right locations. “It’s very intuitive, so correct email filing is something users will be able to do almost without thinking,” he says. “As a non-techie, I was particularly impressed with how easy to use the software is without special training. This will make a huge difference in ensuring everyone uses it routinely.

“Better still, the software makes fuller use of our existing Outlook 365 investment – cloud space we have already paid for – which makes custodian for Legal a very economical option,” he adds.

Anthony Gold will roll out the new software in stages over the next six months so it can build on each practice group’s experiences. “It’s a pragmatic installation plan, which we liked,” David says.

In due course, the firm wants to make use of shared workplaces with clients, so legal teams can collaborate and share documents with clients securely online. “The discrete security options with custodian for Legal are very useful,” David notes. “It means we can lock down individual matters or practice groups, so only certain people can access the content.” Other plans include linking the software to document production and work with documents.

Want to know what Repstor could do for you? Fill in the form below NOW:

Repstor Wins Over the US Legal Sector with its No-Fuss Transformation of Matter Management Using Everyday Software

• The US legal market sees major growth as firms see the benefits of organising and interacting with case files and matter correspondence via existing software platforms
• New strategic appointments pre-empt rising demand as new client signings surge
• The Top 10 Deloitte Fast 50 Company will attend the US’s largest legal conference in New York later this month

Belfast, January 11th, 2019 – Repstor, the ECM software and matter management specialist, has announced two new strategic appointments in the US to capitalise on high demand for its legal sector solution, custodian for Legal™, in the Americas.

Repstor has expanded its sales team in the region with two established names in legal content management software, Robert Swan and Robert Scroggs. Robert Swan, who joined Repstor as VP Sales, Legal Solutions for the Americas in late 2018, and is based in the Greater Atlanta area, will focus on building the company’s legal market penetration in the region. He is assisted by Robert Scroggs as pre-sales technical consultant, who is based between Tampa, Florida and St Petersburg.

Robert Swan was previously VP of Legal Technology at IST Management Services, and his career to date has spanned a range of content management and legal technology roles with major industry players. Robert Scroggs is an experienced business analyst, who has also amassed enviable experience at document management and workflow technology companies, including iManage.

Repstor’s latest strategic recruitment drive follows the appointment of Dr. Petri I. Salonen as General Manager for the Americas, a year ago. Over the last 12 months he has been building a channel for Repstor in the Americas region and growing enterprise sales. Robert Swan and Robert Scroggs will extend that effort specifically to the legal sector in the region.

Custodian for Legal, Repstor’s Office 365-based matter and knowledge management system, has struck a chord with legal teams on both sides of the Atlantic. Its collaboration and document management capabilities, optimised for legal users, harness the powerful and familiar interface of Microsoft Outlook and other Office applications, reflecting the way people instinctively interact and share information and documents with clients and colleagues.

The software is used worldwide by law firms and internal corporate legal teams, and by 5 of the top 10 global management consultancies. Recent new wins include law firm McAllister Olivarius, and the legal department of medical device manufacturer Terumo Europe.

Repstor’s legal matter management business is growing globally too. Last summer the company appointed a new Principal Consultant for its Legal & Professional Services division in Europe. Leigh Smith joined from global law firm Eversheds Sutherland.

To capitalise on Repstor’s growing profile in the Americas, the company will be exhibiting at the LegalTech Show in New York later this month. Repstor will join 9,000 industry associates and 400 exhibitors from January 29-31 at the US’s largest and longest-standing legal technology event. Repstor will host booth #119 at the event at the New York Hilton in the centre of the city.

The announcements are the latest in a run of achievements for Repstor which made the top 10 listings in the 2018 Deloitte Technology Fast 50. The annual awards celebrate indigenous Irish technology companies that have demonstrated exceptional growth.

Commenting on Repstor’s continued plans for international expansion, especially in the legal sector, Alan McMillen, the company’s CEO, said: “We’ve optimised solutions for this market, which we know well. It has been clear for some time now that, by harnessing legal teams’ existing software platforms rather than expecting them to implement completely new systems, we have met a previously untapped need. With a focused team in place, we foresee enormous potential.”

The latest career opportunities at Repstor are detailed on the Careers Page of the company website. For more information please contact

Want to know what Repstor could do for you? Fill in the form below NOW:

Repstor Supports Continued Growth with the Appointment of a new Principal Consultant for Legal & Professional Services

  • Leigh Smith, who joins from global law firm Eversheds Sutherland, will focus on Repstor’s matter lifecycle management solutions for in-house legal teams
  • Developed jointly by Repstor and Eversheds Sutherland, ES/Unity leverages Repstor’s Custodian platform to deliver complete matter management using existing Office 365/SharePoint platforms

Belfast, August 28th, 2018 – Repstor, the ECM software and matter management specialist, has appointed a new Principal Consultant for its Legal & Professional Services division, in support of its continued fast-paced business growth in legal matter lifecycle management. Leigh Smith joins Repstor from global law firm, Eversheds Sutherland, bringing first-hand experience of the legal sector and its particular needs for document and content management.

Eversheds Sutherland is a strategic partner of Repstor’s: the two companies have co-developed a solution specifically for legal teams – ES /Unity. This harnesses legal teams’ existing investments in Office 365/ SharePoint, to organise all matter-related content and correspondence across the matter lifecycle. The innovative solution combines the legal knowhow of Eversheds Sutherland and Repstor’s best-of-breed technology platform. At Repstor, Leigh will spearhead ES /Unity engagements among corporate in-house legal teams.

Leigh has over 20 years’ experience in the technology sector at senior and director-level and has directed and delivered technology and process improvement programmes internationally across a diverse range of sectors.

During his time at Eversheds Sutherland Consulting, Leigh led the development of ES /Unity working in close partnership with Repstor and delivered legal transformation projects for organisations across the globe.

ES /Unity continues to attract extensive market interest, spanning law firms as well as corporate in-house legal teams. Commenting on Leigh’s appointment, Alan McMillen, Repstor’s CEO, said, “Leigh is a fantastic, strategic appointment to our team, and reflects the accelerating success of ES /Unity.”

For corporate in-house legal teams, ES /Unity presents a unique opportunity to exploit existing Office 365 platforms to bring greater consistency and efficiency to the way teams manage and keep track of all matter-related content and communications. ES /Unity has already been embraced by a broad range of prestigious clients including Miral, Client Earth, National Grid, Queen’s University Belfast and Wellcome Trust, giving rise to some impressive feedback.

Repstor’s business as a whole continues to go from strength to strength. The company recently launched a major recruitment drive to support its next phase of expansion. It is ranked in the Top 15 Deloitte Fast 50 companies. A full list of Repstor’s current job opportunities can be found on the Careers Page of the company website. For more information please contact

Want to know what Repstor could do for you? Fill in the form below NOW:

Repstor Gets Ready for ILTACON 2018

The ECM and Office365 for matter management specialist to exhibit and present at the premier educational and networking event for the legal sector

Drawing on the personal and collective strengths of law firm and law department professionals, ILTACON is the best place to learn what works, what doesn’t and what’s next in legal technology. Running August 19th through 23rd at the Gaylord National, Washington, the event delivers inspiration and takeaways through a variety of session formats that can be applied to the challenges and opportunities faced within legal teams, organizations and across industry.

This four-day event features extensive networking opportunities and educational content inspired by and developed by peers, with a volunteer planning committee that works collaboratively with peers, business partners and experts to ensure each session provides value to a variety of professional roles.

Come and find the Repstor team on booth #915/917 to discuss your matter management, SharePoint and Office365 needs. Why not swing by the Education Hub on Wednesday 22nd at 08:30am when Repstor’s CEO, Alan McMillen will deliver a talk entitled ‘7 indisputable reasons to use Office 365 for matter management. Making your existing Microsoft investment go even further’.

Throughout the five-day event, Repstor’s matter management, SharePoint and Office365 experts will be on hand to discuss your matter lifecycle management challenges, offering insights and advice into how your organization could see business benefit through the exploitation of SharePoint and Office365.

To find out more about the event, visit here