Enhancing document & email management from within Outlook

Meet users where they are, using investments you’ve already made, by harnessing the latest Microsoft 365 capabilities for intuitive, compliant content interaction & management

 For weeks now I have been singing the praises of Microsoft Teams and how so many businesses are successfully capitalising on it as their teamwork hub. At the same time we are cognisant that while so many are comfortable working in collaboration applications like Teams, there is still a set of users, who continue to be email focused and need access to all their information within Outlook.

For these businesses, they have realised that by asking users to open and move between multiple applications to find what they need, or to store a document where they’re supposed to, can have one of two negative effects. Either it slows productivity, interrupting the current flow of work. Or it prompts some level of resistance or even rebellion – users opting for easier workarounds, such as sharing the latest version of a document by email – causing content chaos.

One window on content, one familiar way of working

A very simple way to avoid workarounds or a drop in productivity is to make Outlook the front-end to wider content management – whether that’s in relation to legal matters, client engagements or some other form of project management.

Strong integration – between the tools that people use routinely every day and other document and information sources – is a great time-saver and compliance aid. If it’s second nature to call up and re-file content within the main application people use in their work and communications, there is no reason for users to do anything else. If, by extension, users can readily collaborate on documents using Microsoft 365 and automatically return the latest version to the central repository, why wouldn’t they?

This is about achieving information compliance by finding and empowering users where they are – without a sharp learning curve, or demanding that people change the way they work. It is also about making the most of existing investments – in both Microsoft 365, and in core document management systems – by blending the two and triggering preferred default behaviour that feels instinctive, easy and helpful to users.

It’s what we do

This is Repstor’s bread and butter, and it’s kept us very busy during the COVID lockdown as organisations have looked for quick and easy ways to enable deeper collaboration, both on- and offline, using tools they already have.

Learn more at our next bite-sized webinar

It’s something we’ll be unpacking at our next practical, bite-sized webinar: “Transform Email & Document Management in Microsoft 365 – Introducing new MS 365 features”, on July 2nd 2020.

In this short, high-impact session, we’ll highlight new and meaningful capabilities within M365 for email and document management that users should be leveraging. These include improved version control and document comparison features, support for offline content access, and powerful search.

Via a quick demo, we’ll show how to expose these capabilities within the familiar Outlook environment and as part of workflow. We’ll also demonstrate how Repstor technology nudges M365 email and document management best practices, and promotes predictive, compliant filing.

See you on July 2nd.

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Repstor Appointed as Chartered Member of the Microsoft Content Services Partner Program

Belfast firm natural fit for alliance of software and services which connect workplaces and enable intelligent content management

Belfast – June 23rd, 2020 – Repstor, the Microsoft 365 Information Management specialist, today announced that it has been admitted to the Microsoft Content Services Partner Program as a chartered member.

Microsoft launched the Content Services Partner Program to support partners which deliver solutions that make the transformation of content management practical and attainable, such as Repstor. Together, Content Services partners are redefining enterprise content management with a modern, end-to-end set of software and services to connect entire workplaces and enable intelligent content management. These content services provide security, scalability, compliance, and allow employees anytime, anywhere access.

Resptor itself provides an information management platform, built on Microsoft 365, that solves information and document management challenges for law firms, corporate legal departments, tax, audit and accounting firms. The Repstor platform offers solutions to email management, matter management, information governance for Microsoft Teams and a native Outlook integration to enable information sharing.

“Our business is built on Microsoft so joining the Content Services Partner Program is a natural next step in our journey together,” comments Repstor’s CTO and co-founder, Fergus Wilson. “We will work with Microsoft and other partners to develop new solutions that bring the power of Microsoft 365 to our customers and the markets we serve.”

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Exciting Legal Digital Services Start-up, Panoram Selects Repstor Custodian for Legal™ as its Default Platform for Information & Matter Management

Launching during the lockdown, in response to legal teams’ growing sense of urgency around digital transformation, Panoram shares Repstor’s belief that harnessing existing technology investments is the surest way to adapting to the ‘New Normal with enhanced content management & collaboration

Belfast, April 28th, 2020 – Repstor, the Content Services and Microsoft 365 matter management specialist, has today announced a timely partnership with exciting new legal digital services start-up, Panoram. It will see Panoram implement Repstor Custodian for Legal™ for corporate legal departments and law firms anxious to accelerate their digital transformation initiatives.

Panoram is a brand new digital services provider to the UK legal sector, which has brought forward its launch plans in response to intensifying enquiries via LinkedIn as word has spread about the company’s plans.

Panoram’s founders are respected experts in legal technology and legal practice. Rick Seabrook is a digital transformation leader and formerly a Partner at Accenture. Along with Panoram co-founder, Greg Wildisen, he launched the European arm of AI automation software company Neota Logic.

“We are establishing Panoram at a time of great disruption, from which a ‘new normal’ will quickly emerge: one in which old rulebooks are torn up and new ways of working are adopted,” Rick says, explaining Panoram’s vision to modernise professional services through digital technologies and new service delivery models. “To survive and stay relevant and agile, law firms and in-house legal teams have no choice but to embrace digital technologies and new delivery models.”

The imperative is to enable new digital ways of working immediately, and without disruption to everyday activity, he adds. It was this ethos that made Repstor the obvious technology partner for matter lifecycle management. Repstor’s Custodian for Legal platform – designed to run natively within Microsoft 365 (the new name for Microsoft’s Office 365 subscription service) – harnesses the investment legal teams have already made in the Microsoft 365 platform whilst transforming matter use cases such as document & email management, collaboration and matter lifecycle management.

“We’ve known of Repstor for a long time, and our visions and values are very closely aligned,” Rick says. “Too often legal teams have got in a mess trying to implement specialist IT systems which cost a lot of money and take an age to roll out, without ever really transforming operations in the way that’s needed. Like Repstor, we firmly believe it doesn’t have to be that way – particularly when established systems that are already widely in use – most notably Microsoft 365 and its inherent collaboration platform, Teams – offer everything legal teams need. It’s just a case of optimising the platform for everyday legal use via solutions like Repstor Custodian for Legal.”

The partnership with Repstor will see Panoram offer Custodian for Legal as its default matter management solution, linked to Microsoft 365. Under the value-added reseller relationship, Panoram will offer the full range of consultancy, build, execution/delivery and cloud/SaaS-based system hosting, depending on clients’ requirements. Panoram also provides eDiscovery solutions, via technology company Nuix, and broader digital strategy and transformation services for legal teams. It also plans to build additional applications on top of Custodian for Legal, for enhanced compliance and risk management.

Panoram’s impressive legal sector and digital credentials make the company an ideal value-added solutions partner for Repstor.

Greg Wildisen is a technology visionary who believes in a digital future for legal services. A third co-founder, Martin Bonney, is one of the world’s leading eDiscovery managed services experts with over 25 years’ experience gained in ‘magic circle’ law firms, eDiscovery service providers, and global consulting organisations. Other co-founders are yet to be announced and believed to include senior hires from the UK legal transformation sector.

“Our two companies are a powerful combination,” comments Sheila Gormley, Repstor’s Executive VP of Legal Solutions and co-founder. “What makes Panoram stand out in the market is its unique combination of law firm heritage, deep digital/technology expertise, and its independence – in that it is not owned by an IT vendor or by a law firm. Despite – or rather because of the current market conditions, this is a very timely alliance, and we are thrilled that Panoram has brought forward its launch, as the digital transformation needs of this sector are urgent, and mounting.”

Panoram’s preliminary web site, outlining its vision and proposition, can be found at https://panoramdigital.com/

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